Assistant Director of Payroll

Duties and Responsibilities

Essential Duties and Responsibilities
The Assistant Director of Payroll is responsible for overseeing the daily operations of the payroll department, ensuring accurate and timely processing of payroll for all employees. This role assists the Director of Payroll in managing payroll staff, implementing payroll policies, and ensuring compliance with all applicable federal, state, and local laws. The Assistant Director will also collaborate with various departments to address payroll issues and continuously improve payroll systems and procedures.

Characteristic Duties and Responsibilities

• Assist in managing and overseeing the payroll team to ensure payroll is processed accurately, timely, and in compliance with applicable laws and regulations.
• Supervise and review the preparation, calculation, and distribution of payroll checks, direct deposits, tax withholdings, and deductions.
• Ensure payroll tax filings, including quarterly and year-end filings such as W-2 and 941, are completed accurately and on time.
• Support the implementation of payroll systems, upgrades, and process improvements to enhance efficiency.
• Work closely with Human Resources and other departments to manage payroll-related issues such as salary adjustments, employee benefits, and leave accrual payouts.
• Processing of all adjustment checks such as new hires, separation of employment, or errors corrected through payment
• Maintain up-to-date knowledge of payroll laws and regulations, ensuring the department’s compliance with federal, state, and local tax laws, wage and hour laws, and overtime provisions.
• Assist in preparing and managing the payroll budget and ensuring payroll expenses are tracked accurately.
• Prepare payments for vendors once payroll process has been completed
• Handle payroll discrepancies, disputes, and issues escalated by staff or employees in a timely and professional manner.
• Train, mentor, and provide guidance to payroll staff in their day-to-day operations, ensuring continuous professional development.
• Conduct audits of payroll records to ensure accuracy and compliance.
• Provide reports and analytics related to payroll data as requested by management.
• Review all Faculty Leave Reports and communicate any pending signautres or information to Department Chairs for accurate payroll processing
• Coordinate with Restricted Grants on any payroll changes to ensure grant compliance
• Provide support and perform duties of Director of Payroll in their absence
• Perform all other duties assigned by the Director of Payroll with the utmost confidentiality as most activities and transactions are of a sensitive and confidential nature.

Qualifications/Certifications/Licenses/Skills

NOTICE: Required Documents
To be considered for this position, you are required to upload your resume and unofficial transcript(s). If recommended for this position an official transcript(s) will be required. In addition, if a license or certificate is required for this position, upload proof of your current license/certificate.

• Required:
• Bachelor's of Business Administration degree in Accounting from an accredited institution.
• Minimum of 5 years of work experience in a accounting related position with a private, public or governmental entity with at least 1 year in a supervisory or lead role.

• Preferred:
• Strong understanding of federal, state, and local payroll tax laws and regulations.
• Certified Payroll Professional (CPP)

Knowledge, Skills and Abilities

• Excellent writing skills
• Strong analytical skills.
• Experience handling internet-based transactions.
• Strong skills in the use of personal computer software such as Microsoft Office.
• Experience using information systems.
• Skilled in the use of office machines such as 10 key calculators, fax machines, and copiers.
• Ability to handle multiple tasks in different areas.
• Maintain a pleasant attitude among employees.
• Be proactive and initiate action as needed.
• Ability to prioritize assignments to meet deadlines.
• Work other than regular hours, weekends, and holidays when required.

Additional Information

Introductory Review Period
All hires are subject to a 90 day introductory review period.

Supervision Exercised
Payroll Specialists and Payroll Accountant

Supervision Received
Director of Payroll

Physical Requirements
While performing the duties of this job, the employee is regularly required to sit.
The employee is occasionally required to stand, walk, stoop, kneel, or crouch.
The employee must occasionally lift and/or move items weighing up to 50 pounds.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment
Work is performed in a standard office environment.
Work inside a well-lighted and air-conditioned area most of the time.
The noise level in the work environment is usually quiet to moderate.

Safety
Required to work safely and follow safety rules.
Report unsafe working conditions and behavior.
Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions
Immediate supervisor may assign other duties.
May be required to work outside regular working hours, as needed.
May be required to work at a different college work site or campus as needed.

EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices.

Foreign Degrees
Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm

Disclaimer
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.