Grant Specialist

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Description

This is a professional position reporting to the Director of Grants Development & Administration. This position generally provides support for grants development and administration efforts. Work requires the ability to support both pre-award and post-award grant duties independently, complete various interrelated activities, and coordinate efforts on multiple grant awards, in addition to coordinating with grant project directors and other personnel.

Essential Functions/Duties

• Compile information on potential funders from a variety of sources including online searches and specialized databases.
• Under the direction of the Director, contact representatives of potential funders to secure key information and establish personal rapport.
• Maintain an organized, up-to-date database of grant-related resources for pre- and post-award use.
• Contact various college personnel to ascertain status of projects and required reports or other documentation.
• Schedule, attend, and provide organizational support for both recurring and ad hoc meetings to advance grants objectives; including setting agendas, keeping minutes, and providing follow up calls to action.
• Provide administrative support, including such duties as arranging travel, assisting with data collection, and maintaining organized, comprehensive records.
• Support the management, monitoring, and tracking of grant post-award management and compliance with Federal, State, and local laws, regulations, codes, and/or standards.
• Prepare work plans and timelines to ensure submission of various grant applications and reports in a timely manner.
• Assist the Director in the coordination of multiple departments as needed to prepare and submit reports related to external funding.
• Maintain documentation of grant closeout processes, including maintenance of grant retention schedules, in collaboration with the Grants Coordinator and project director.
• Support preparation for desk reviews and site visits by external funding entities.
• Organize and coordinate all grant documentation, ensuring electronic accessibility, performing internal monitoring checks, and coordinating physical storage of printed grant records.
• Maintains current knowledge of local, state, federal and institutional grant regulations and processes.
• Supports the establishment of processes to support grant implementation success.
• Participate in the development of department goals and strategies to achieve goals to meet community needs.
• Participate in departmental activities so that projects are completed efficiently and in a timely manner, including professional development initiatives.

Typical Qualifications

• Required Skills:
• Detail-oriented, excellent organizational skills, proactive, team member with elevated level of emotional intelligence.
• Demonstrated ability to work cooperatively with diverse faculty and staff.
• Demonstrated ability to understand, analyze, and interpret regulations and/or grantor guidelines.
• Familiarity with government reporting and federal, state, and local laws, regulations, and requirements that govern grants administration.
• Ability to define problems, collect data, establish facts, and draw conclusions.
• Ability to research information for problem solving.
• Ability to solve problems creatively to meet organizational goals and objectives.
• Demonstrated strong written and verbal communications skills.
• Proficient in Microsoft Word and Excel.
• The ability to prioritize and manage a significant range of projects and activities.

• Working Conditions/Additional Information
• Normal office working conditions.

• Salary and Benefits Information
• This position is level P12.

We offer a comprehensive benefits package that includes medical, dental, and vision coverage; short-term disability; paid holidays and sick leave; vacation (excluding faculty positions); retirement benefits for eligible employees; and college fee waivers.

• Required Education
• Graduation from an accredited college or university with a bachelor’s degree.

• Required Experience
• One (1) or more years of experience in grant administration or grant program management, including the associated business and accounting processes.

• Preferred Experience:
• Experience with federal or state grants preferred.
• Grant writing experience preferred.

• Alternate Credential:
• Associate's degree from an accredited college or university.
• Three (3) years of professional experience in grant administration/grant writing.

Supplemental Information

Submissions that do not include all parts of the following required information will not be considered:

• a resume
• an electronic job application (all sections MUST be completed)

• Important Information
• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
• Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States. Polk State College does not provide visa sponsorship.
• To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.
• Polk State College is a drug-free workplace.
• Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodation is considered on a case-by-case basis.
• Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1, etc.) will not be considered.
• Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.
• Polk State College does NOT provide relocation assistance for this position.

Equal Opportunity Statement Polk State College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs, activities, or employment. For information about the College’s equal access and equal opportunity policies and procedures, or to file a complaint, please contact:

Title IX Coordinator

3425 Winter Lake Road

Lakeland, FL 33803

863.669.2903

compliance@polk.edu

For additional information, visit polk.edu/compliance

We encourage applicants to provide feedback on their experience or request help at Careers@polk.edu.