Accounts Payable Specialist

Accounts Payable Specialist

Job Title: Accounts Payable Specialist Exemption Status/Test: Nonexempt
Reports to: Chief Financial Officer
Dept./School: Business Services

Primary Purpose:

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets, databases and do word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to communicate effectively

Experience:

1 year accounting-related experience at clerical level

Major Responsibilities and Duties:

Accounting

• Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
• Detect and resolve problems with incorrect orders, invoices, and shipments as needed.

Data Entry

• Input data into accounting system.

Records and Reports

• Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain vendor files and set up new accounts and make changes as they occur.

Other

• Receive incoming calls, answer questions, and direct calls to the proper party.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress