Human Resources Specialist + CS Facility Rental Coordinator

HUMAN RESOURCES SPECIALIST + CS FACILITY RENTAL COORDINATOR
Hiring Pay Range:

HR Specialist: $22.98 - $24.39/hr, DOE
Facility Rental Coordinator: $19.81- $21.03/hr, DOE

Schedule:

HR Specialist: 6am - 12pm (30 hours/week)
Facility Rental Coordinator: 12:30pm-2:30pm (10 hours/week)
40 hours per week COMBINED, 12 months (261 paid days) for HR Specialist and 10 months (187 paid days) for Facility Rental Coordinator

Benefits Eligible
Location: Murphey Admin. Center

HUMAN RESOURCES SPECIALIST:

Definition: Under the immediate supervision of the Human Resources Manager, performs work of moderate difficulty coordinating employment functions and acting as a liaison with the district's substitute vendors.

Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a complete listing of all functions and tasks performed by positions in this job class.)

Tasks:

• Maintains records for employees, including certified, classified, coaches, Community Schools, or volunteers, both electronic and paper
• Acts as the primary liaison with the district's substitute vendors. Ensures that daily absences are filled during the early morning hours and updates the on-line substitute/absence management system.
• Conducts orientations for new employees, ensuring that all necessary paperwork is completed and that employees receive appropriate policies and procedures. Also, prepares employee ID badges.
• Assists with the preparation of personnel memoranda for the Governing Board with new hires, terminations, status changes, etc.
• Generates and distributes periodic reports from the Human Resources Information System (database);
• Routinely communicates and coordinates with the Payroll Office.
• Recommends modifications to procedures when needed to ensure that processes and procedures run smoothly for the benefit of employees.
• Answers routine HR questions from employees and prospective applicants.
• Provides general support to the HR department.
• Provides backup support to the District Office Receptionist, covering lunches and absences.
• Performs other related duties as assigned.

Knowledge, Skills and Other Characteristics:

• Knowledge of spreadsheets, word processing and financial/HR software
• Knowledge of office practices, procedures and systems
• Skill in accurately preparing, maintaining and proofing a variety of detailed employment records
• Skill in organizing and prioritizing work and meeting established deadlines
• Skill in performing data entry
• Skill in communicating effectively, orally and in writing
• Skill in establishing and maintaining effective working relationships with staff and administrators

Minimum Required Qualifications:
High school diploma or GED and two (2) years of administrative experience, preferably in Human Resources.

FACILITY RENTAL COORDINATOR:

Definition:
Under general supervision performs work of moderate difficulty coordinating and providing administrative support for the rental of district facilities.

Essential Functions:
(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY, and is not a complete listing of all functions and tasks performed by positions in this job class.)

Tasks:

• Maintain databases and spreadsheets and generate periodic reports. Enter schedules into computer.
• Prepare word processing correspondence documents.
• Answer calls regarding District Facility Rentals. Route calls and take messages as needed. Coordinate,
• copy and distribute facility rental contracts.
• Maintain manual and automated filing systems. Greet and direct visitors to appropriate person or place.
• Communicate regularly with supervisor, co-workers, school site-based staff, rental event staff and
• potential facility renters.
• Calculate fees and generate facility rental contracts and invoices. Monitor, track and deposit rental
• payments and notify renters of unpaid invoices. Total and transmit monies. Maintain records of income.
• Prepare and submit deposit transmittals.
• Meet potential renters at school sites to provide tours of spaces they may be interested in renting.
• Manage the storage and destruction of old files according to Arizona State Law.
• Assume tasks as assigned by the Director of Community of Schools.

Desired Knowledge, Skills and Other Characteristics:
Knowledge of standard office practices and procedures.
Knowledge of CFSD enrollment and residency rules and regulations
Knowledge of CFSD campus access rules and regulations.
Knowledge of word processing and spreadsheet software.
Skill in using word processing and spreadsheet software.
Skill in communicating effectively, orally and in writing.
Skill in establishing and maintaining effective working relationships with staff, administrators, students,
parents and the general public.

Minimum Required Qualifications:
High School diploma or GED and one (1) year of administrative experience.

Nondiscrimination/Equal Opportunity Policy
In CFSD, we value a workforce that reflects the diversity of our students. We are committed to a policy of non-discrimination and equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex (which includes a prohibition against sexual harassment as described in District policy ACA-Sexual Harassment), sexual orientation, gender identity or expression, religion, age, national origin or ancestry, ethnicity, religion, or disability.