Accountant - Payroll and Financial Services, #1954

Job Title: Accountant-Payroll Wage/Hour Status: Exempt

and Financial Services

Reports to: Chief Financial Officer Pay Grade: Prof: 3 ($84,361 - $118,921)

(Commensurate with Years of Experience)

Dept./School: Business Services Date Revised: 06/14/24
Report Date: October 13, 2026 or Days to Work: 226/12 Months

As Soon As Possible

In-House applicants must complete the online internal application process in School Springs/ TalentEd

All substitutes for Crosby ISD, if applying for a full time job, MUST complete an External Application

Primary Purpose:

Perform professional accounting and financial services work involving compilation, consolidation, analysis and reporting of financial data. Direct and manage daily payroll activities of the district. Ensure that payroll is delivered in compliance with applicable state and federal laws and regulations and in a timely manner. Accurately maintain the district’s position control system.

Qualifications:

Education/Certification:

Bachelor’s degree in accounting (preferred) or business-related field

CPA, MBA, TASBO Certification (preferred)

Special Knowledge/Skills:

Knowledge of governmental accounting and auditing principles established by the Governmental Accounting System Board (GASB)

Knowledge of local, state, and federal requirements relating to payroll issues and reports

Knowledge of payroll accounting and auditing principles

Knowledge of Fair Labor Standards Act, Federal payroll tax reporting, and Teacher Retirement System reporting

Knowledge of computerized accounting systems

Ability to analyze and interpret financial data, evaluate accounting problems, develop data, and recommend improved procedures

Precise attention to detail with ability to work with numbers in an accurate and rapid manner to meet established deadlines

Ability to use software to develop complex accounting reports, spreadsheets, and databases

Effective organizational, communication, and interpersonal skills

Experience:

Two years’ experience in payroll, accounting, or a similar role, preferably in an education environment

Experience with Skyward SMS Finance (Preferred)

Such alternatives to the above qualifications as the administration may find appropriate and acceptable.

Major Responsibilities and Duties:

Accounting

1. Classify, record, and summarize numerical and financial data to compile and maintain financial records according to

governmental accounting principles and district procedures.

2. Compute and prepare data for journal entry and budget transfers.

3. Prepare income statements, balance sheets, consolidated statements, and other statements and reports.

4. Monitor and reconcile expenditures with budget availability.

5. Set up and maintain account controls, logs, and files.

6. Perform cost accounting activities or accounting for grant expenditures.

7. Review and verify accuracy of journal entries, accounting methods, and procedures.

Administration

8.Work with administrators, principals, directors, and staff regarding budget and accounting issues

Records and Reports

9. Prepare timely audit schedules and financial statements according to federal, state, and GASB standards.

10. Compile, maintain, and file all reports, records, and other documents required, including auditable records and financial

statements.

Payroll

11. Direct and control payroll preparation and production, including regular, special, and supplemental distributions.

12. Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.

13. Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all

benefits and payroll deductions.

14. Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.

15. Ensure all necessary documentation is on file to substantiate each payroll transaction.

16. Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits,

insurance.

17. Prepare and submit monthly TRS report. Process TRS payment on TexNet.

18. Coordinate payroll operations with other accounting and data processing units, confer with other administrative and

technical staff regarding changes and new systems, and participate in developing, implementing, and testing

procedures.

19. Process and resolve direct deposit and other banking interactions.

20. Identifies and recommends updates to payroll processing software, systems and procedures.

Personnel Management-Payroll

• Select, train, evaluate, and supervise payroll staff and make recommendations relative to assignment, retention, discipline, and dismissal.

Administration-Payroll

• Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems in the area of payroll.
• Work cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues; ensure proper coding and correct payment of all employees.
• Compile, maintain, and file all reports, records, and other documents required including auditable records. Reports include, but are not limited to, those required by the Internal Revenue Service, Texas Workforce Commission, Texas Retirement System (TRAQS), Attorney General’s Office, Social Security Administration, and Worker’s Compensation Commission; ensure timely deposit of all related payments.

Position Control

• Maintain the district position control data system in an accurate and efficient manner.
• Enter, update, and maintain accurate position data to include assignments, reassignments, salary changes, and separations.
• Monitor staffing levels on an ongoing basis. Compile staffing data and prepare status reports as required.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.

Financial Services

• Monitor balances of bank and investment accounts daily.
• Execute electronic payments and transfers between various accounts.
• Prepare quarterly investment reports.
• Review and record property tax collections. Prepare property tax monthly reports.
• Prepare and submit Sales tax payment to Texas Comptroller of Public Accounts.

Professional Growth and Development

• Pursue continuous improvement and growth in knowledge of leadership skills, and the standards and procedures relative to efficient and effective payroll preparation and production.

Other

• Assign work to other employees engaged in accounting, financial, or payroll activities.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

Supervisory Responsibilities:

Supervise, evaluate, and make recommendations regarding payroll and financial services staff.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

An Equal Opportunity Employer