HR Administrative Assistant I, Operations

QUALIFICATIONS:

• High School Diploma or GED equivalent.
• Experience with human resources programs or comparable experience in a public education environment preferred.
• High level of proficiency in applied technology (Microsoft Word, Excel, Access, etc).
• Strong organizational, communication, and interpersonal skills required.
• Ability to prepare and receive detailed information and apply appropriate decision-making skills.
• Demonstrate personal integrity and ability to maintain a high level of confidentiality.
• Self-motivated, ability to handle multiple tasks, demonstrate leadership ability and work collaboratively.
• Ability to provide outstanding customer service and work with diverse groups.
• Bilingual proficiency (English/Spanish) required.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$32,367 – CP4

Salary Range (based on experience) as set by the Board of Trustees for the school year.

ESSENTIAL FUNCTIONS:

• Process and record all Operations department personnel actions including new hires, transfers, resignations, promotions/demotions, campus & shift transfers, rate changes, stipends.
• Responsible for the completion of the I-9 Form Part 2; track & maintain I-9 reverification process.
• Maintain department’s staffing list by tracking employee changes on a weekly basis, email update to department’s team. Maintain, update & communicate department’s vacancies dashboard. Work with Operations Human Resources Assistant Director.
• Process, track and assist all employees with FMLA/TD Leaves for department. Track and communicate monthly metrics.

• Process worker’s compensation incidents & accidents; process wage statements and work closely with district insurance department team throughout the process.

• Request & communicate any badging needs (lost, faded, broken, door access, etc.) to district’s badging department & Operations staff. Maintain accurate badging monthly records.

• Assist employees in providing verification of employment letters.

• Cross train and serve as a backup for other department administrative assistants.

• Assist and participate in recruitment events and activities.

• Answer and respond to incoming calls, take reliable messages, assist employees with any HR related inquiries, route to appropriate staff.

• File, store, and scan HR related documents and verifies scanned documents are clear and legible.

• Prepare and run reports as needed.

• Collaborate regularly with the assistant director of Human Resources.
• Maintain confidentiality of information.

• Regular and reliable attendance is an essential job function.

• Perform other duties as assigned.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

APPLICATION INFORMATION:

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.