Assistant Superintendent for Business

Job Title: Assistant Superintendent for Business Exemption Status/Test: Exempt/Executive*
or Administrative
Reports to: Superintendent Date Revised:
Dept./School: Executive Office/Business Services/Operations

Primary Purpose:
Responsible for oversight of all financial and business affairs of the district. Provide leadership for the district's financial services activity to ensure legally sound and effective management practices. Direct and monitor the management and investment of all district funds and ensure they are adequately protected. Serve as chief financial advisor and budget advisor to the superintendent and board of trustees. Responsible of the overall management, strategic planning, development, evaluation, and implementation of district maintenance & facilities, child nutrition, warehousing, and transportation functions.
Qualifications:
Education/Certification:
Bachelor's degree in business, accounting, or other related field

Special Knowledge/Skills:
Advanced knowledge of school finance, budgeting, accounting systems, and economics
Knowledge of information/data processing systems and financial applications
Ability to resolve conflict, listen, and appropriately respond to concerns
Demonstrated leadership skills
Ability to manage budget and personnel
Ability to implement policy and procedures
Ability to interpret data
Excellent communication, public relations, and interpersonal skills

• Experience:
• ___3_ years management or administrative experience preferred
• ___3_ years experience with supervisory responsibility in the fields of finance or accounting preferred
• Major Responsibilities and Duties:
• Financial Management
• Ensure preparation and integrity of all district general accounting records and related financial reports using accepted standards for school accounting as prescribed by the Texas Education Agency.
• Develop long-range and short-term objectives for district's business operations and prepare district budget. Monitor budget variances and oversee budget adjustments.
• Act as financial advisor to the superintendent and board of trustees and keep them informed of the financial condition of the district.
• Maintain the district's investment portfolio. Supervise and coordinate the investment of all available funds to the best interest of the school district and ensure that these funds are adequately protected against loss at all times.
• Ensure that all financial obligations of the school district (accounts payable, notes payable, bonded indebtedness, and payroll) are met on a timely basis.
• Implement and maintain internal control procedures to ensure the safeguarding of assets and reliability of accounting data and to promote operational efficiency and ensure adherence to prescribed procedures.
• Oversee the auditing program for all district funds and work cooperatively with the district's independent and internal auditors in conducting periodic audits.
• Administer the business office budget and ensure that programs are cost effective and funds are managed prudently.
• Operations Management
• Oversee the management of facilities maintenance & facilities, warehouse, child nutrition, and transportation operations of the district.
• Collaborate with architects and consultants during the design and planning phase of all construction projects to ensure compliance with the district's specifications, design and construction standards, and building programs. Monitor the progress and compliance of ongoing construction projects.
• Policies, Reports, and Law
• Review and recommend appropriate policies, administrative regulations, and administrative practices for the areas supervised.
• Implement the policies established by federal and state laws, State Board of Education rule, and local Board policy in the areas assigned.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required including preparing and evaluating monthly financial statements and related budget reports, preparing quarterly and final reports for all federal funds and grants, developing semi-annual financial information for submission of data to TEA, and preparing and publishing comprehensive annual financial report in compliance with Association of School Business Officer (ASBO) standards.
• Follow district safety protocols and emergency procedures.
• Personnel Management
• Select, train, evaluate, and supervise department staff and make recommendations relative to assignment, retention, discipline, and dismissal.
• Develop training options and improvement plans for department staff to enhance the effectiveness of department operations.
• Attend all board meetings and make presentations when appropriate and/or requested.
• Other duties as assigned by Superintendent.
• Supervisory Responsibilities:
• Supervise, evaluate, and recommend the hiring and firing of the business manager, risk manager, payroll supervisor, and department administrative assistant.

Supervise, evaluate, and recommend the hiring and firing of maintenance, transportation, warehouse, and food service supervisors and staff, and operations department clerical staff.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide and statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
*To meet the executive exemption test, the primary duty must be management and the employee must supervise at least two full-time employees.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by Date

Received by Date