Registrar- Specialty Clerk

TITLE: Specialty Clerk DUTY DAYS: 225 days
QUALIFICATIONS: High School diploma or GED, 3-5 years clerical/filing in a school

environment, secretarial and computer skills (i.e., keyboarding, faxing,

copiers, 10-key, handle school correspondence, records, forms and

reports, receive, sort, and distribute mail, basic accounting principles,

excel and word, effective communication, and interpersonal skills,

experience in specific areas such as Special Education, PEIMS, ESL, etc�

REPORTS TO: Departmental Administrator
JOB GOAL: To assist in the efficiency of the day-to-day operations of the department or campus
PAY GRADE: Clerk salary scale FLSA: Non-Exempt

PERFORMANCE RESPONSIBILITIES:

• Answer the school phones promptly, take detailed messages as necessary and direct calls
• Effectively communicate with parents and staff on school matters
• Maintain a friendly attitude with parents and staff
• Receive calls and visitors to the school office, answer questions and refer to the

appropriate school staff

• Perform receptionist, secretarial and administrative support duties for the assigned staff members
• Write and distribute student and staff bulletins
• Responsible for incoming, outgoing, and interoffice mail, notices, memos, directives, etc.
• Assists in keeping school attendance records, and record reasons for absences
• Issue slips and passes to students as appropriate
• Assists in maintaining the scheduled use of school facilities
• Assists in keeping the school calendar
• Assists in ensuring safety of students
• Notify Maintenance Department of necessary repairs
• Establish and maintain school recordkeeping and filing systems
• Contact students and parents and make appointments
• Assists in maintaining school accounting records, including substitute teacher and classified employee timecards
• Assists in maintaining student records and processing enrollments and transfers
• Adheres to requirements for confidentiality regarding student records; discreetly handle

information pertaining to staff, parents, and students that could be of a

sensitive nature

• Attends all mandatory meetings and training programs
• Participates in professional growth activities when requested
• Assists in orientation of new teachers or substitute teachers to school procedures
• Assemble and distribute various testing materials and information
• Receive students sent to school office and process appropriately
• Collect monies, issue receipts, prepare deposits for the District Business Office
• Receive and distribute mail to the appropriate people
• Operate a variety of office equipment including a computer, input and retrieve data and

text, organize and maintain disc storage and filing

• Secretarial standards, methods, and procedures, including business letter writing and basic report preparation
• Assists in Organizing office workflow to meet deadlines
• Train and supervise others in school office staff functions
• Learn pertinent policies and procedures for the district and apply them with good judgment
• Understand the organization and operation of the district and of outside agencies

as necessary to assume assigned responsibilities

• Performs such other duties as assigned by the Special Education Director or Chief Education Officer and Superintendent.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Frequent districtwide travel; occasional statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress