Records Clerk (26-27 SY) - Pierce ECC

REPORTS TO: Principal
PAY GRADE: Paraprofessional 035 (195 days)
JOB GOAL: Maintain accurate and complete student data records and confidentiality of information

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED

Special Knowledge/Skills:

• Knowledge of general office equipment
• Effective organizational, communication, and interpersonal skills
• Ability to effectively use district student management systems after standard training and with reasonable help-­desk assistance
• Bilingual English/Spanish preferred

Experience:

Minimum one (1) year of clerical/secretarial experience or equivalent

MAJOR RESPONSIBILITIES AND DUTIES

• Perform all duties necessary to maintain accuracy and completeness of student records within established district policy and records management guidelines.
• Maintain physical security of student records.
• Ensure access to student records is FERPA compliant. Maintain student records access log to student data.
• Create initial student cumulative folders.
• Maintain all student active and inactive cumulative files as guided by records management guidelines.
• Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes.
• Remain informed of and comply with state, district, and school policies and regulations concerning primary job functions.
• Be responsive to customers by backing up the receptionist during peak office hours.
• Receive incoming calls and take reliable messages as needed.
• Act as receptionist relief.
• Serve as a “back-up” to the Data Processing/Attendance Clerk through comprehensive cross-training.

EQUIPMENT USED:

Computer, printer, copier, telephone, calculator, and facsimile

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Perform tasks with frequent interruptions

Maintain emotional control under stress

Work to meet established deadlines

Extensive typing/repetitive hands motions

Prolonged use of computer

Occasional prolonged and irregular hours

Communicate effectively (verbal and written)

Safety: Perform all duties in a safe and responsible manner. Observe all safety precautions.

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The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve workplace safety.