Federal / Special Programs Coordinator: Part-Time

Job Title: Federal/Special Programs Coordinator Exemption Status/Test: Exempt/Administrative
Reports to: Superintendent Date Revised: 09/23/2026
Dept./School: Special Programs Employment: Part-Time

Primary Purpose:

Coordinate the district's federal/special programs. Collaborate with district staff and outside personnel to formulate, develop, implement, and evaluate federal/special programs.

Qualifications:

Education/Certification:

Bachelor's degree

Special Knowledge/Skills:

Knowledge of federal and special program rules and regulations

Ability to interpret data

Strong organizational, communication, and interpersonal skills

Experience:

__5_ years' experience in federal program management

Major Responsibilities and Duties:

Program Management

• Evaluate all federal legislation, projects, and programs for grant, entitlement, and allocation opportunities relevant to the needs of the district and make recommendations regarding participation.
• Participate in the drafting of project proposals and reports, including the writing and development of program goals, objectives, and budget for federal/special funding of programs, including preparing and submitting standard applications for federal funds to the Texas Education Agency (TEA).
• Serve as liaison between school and other agencies on joint projects that are federally funded.
• Monitor grant-funded programs and expenditures to ensure compliance with regulations and guidelines, and ensure programs are cost-effective and managed wisely.
• Advise the superintendent or designated administrator of the financial and administrative impact on the district of current and impending legislation.
• Develop and implement ongoing evaluations of federal/special programs, and make changes based on the findings.
• Compile budget and cost estimates based on documented program needs.

Policy, Reports, and Law

• Compile, maintain, and file all reports, records, and other documents required, including mandatory financial reports to TEA.
• Comply with policies established by federal and state law, State Board of Education rules, and the local board policy.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Frequent districtwide travel; occasional statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress