Administrative Assistant - 12 Month

POSITION DESCRIPTION

POSITION TITLE: Administrative Assistant, 12-month
FLSA: Non-Exempt
REPORTS TO: Supervisor
TERMS OF EMPLOYMENT: Twelve month employment with benefits as specified in the Classified Agreement.

QUALIFICATIONS:

• High school diploma
• Experience working in a professional office setting.
• Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
• Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Use a 10-key calculator, with a high degree of accuracy.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter; able to work independently.
• Strong telephone and interpersonal communication skills.
• Ability to lift 40 lbs. to shoulder height occasionally.

ESSENTIAL JOB FUNCTIONS:

• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices, track expenses, and produce expense reports.
• Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.

OTHER JOB FUNCTIONS:

• Maintain confidentiality
• Attend meetings and training as directed.
• Present and communicate in a professional manner.
• Work additional hours or overtime as directed.
• Other duties as assigned by supervisor.