Data Clerk- Elementary

Pay Grade: 735 (Min $16.85 per hr)
Work Days: 203

Primary Purpose:

• Maintain current and accurate data related to student registration, enrollment, attendance, scheduling, grades/report cards, withdrawals, transfers and coding. Perform data entry to support
• campus processes and the Public Education Information Management System (PEIMS).

Qualifications:
Education/Certification:

• High school diploma or equivalency

Special Knowledge/Skills:

• Strong computer skills are essential
• Strong organizational skills with attention to detail
• Ability to meet established deadlines
• Ability to maintain accurate and auditable records
• Ability to provide strong customer service to all stakeholders

Experience:

• Minimum of one year of data entry experience in a public education environment (preferred)

Major Responsibilities and Duties:

• Create and maintain physical and computerized enrollment and withdrawal records and
• student residency information that are contained within the student cumulative folder
• Create and maintain physical and computerized records such as report card grades,
• eligibility, attendance, class rosters, grade books, and schedule changes if applicable for
• existing, new and transfer students
• Prepare and print reports including demographic, attendance, grades, scheduling and
• transcript information
• Assist with the campus master schedule
• Ensure accurate maintenance of PEIMS data in the student information system
• Review data discrepancy errors and communicate with appropriate campus staff to facilitate
• corrections and ensure data accuracy
• Perform regular self-audits on PEIMS data for all student related state reportable data
• Provide requested records, special program participation information, and the necessary
• documentation to other school districts following designated guidelines
• Maintain designated student information within the student information system
• Maintain records following district records retention policy
• Ensure strict adherence to all laws and regulations outlined in Student Attendance Accounting Handbook
• Effectively communicate the district's policy on absences and tardiness to students and
• parents
• Perform other duties as assigned

Equipment Used:

• Uses computer, scanner, printer, copier, fax, Telephone

Working Conditions:
Mental Demands:

• Proficient reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; basic arithmetic skills; competency in essential computer functions;
• punctuality and ability to meet deadlines

Physical Demands/Environmental Factors:

• Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of the computer and repetitive hand motions; occasional lifting up to 50
• pounds

SM091626/00060775