Administrative Assistant: PEIMS/ Attendance

Job Title: Attendance/PEIMS Admin Assistant
Exemption Status/Test: Nonexempt
Reports to: Principal
Dept./School: Assigned Campus

Primary Purpose:

Maintain accurate attendance records. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, Special Ed Manager data, and grades, if applicable

Qualifications:

Education/Certification:

• Associate's Degree (preferred)

Special Knowledge/Skills:

• Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
• Proficient keyboarding, file maintenance, and 10-key skills
• Ability to meet established deadlines

Experience:

• Six months data entry experience

Salary Information:

• Paygrade: H4
• Days: 210

Major Responsibilities and Duties:

Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, ARD files, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Maintain PEIMS as related to special education
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, students, and faculty with questions regarding student attendance.
• Process and transmits requests for student information and transcripts.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Personal Qualities and Work Habits

• Model behavior that is professional, ethical, and responsible.
• Respond positively to supervision.
• Dress and grooming appropriate for job assignment.
• Personal habits appropriate for job assignment.
• Punctual to work and in attendance regularly.
• Communicate effectively with students.
• Communicate effectively with staff.
• Communicate effectively with parents and community members.

Other

• Follow district policy and directives.
• Maintain confidentiality.
• Adhere to assigned duty schedule.
• Participate in staff development training programs, faculty meetings, and special events as assigned.
• Assist in campus office as needed.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Sealy ISD does not discriminate on the basis of race, color, national origin, sex, or disability in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups.