Front Office Clerk/Registrar Assistant

Job Title: Front Office Clerk/Registrar Assistant
Reports to: Principal
Terms of Employment: 240 days
Exemption Status: Non-Exempt
Location: Da Vinci School for Science and the Arts

Primary Purpose:

Assist in efficient operation of school office and assist in clerical services for school

Qualifications:

Education/Certification in Related field preferred

Bachelor's Degree Preferred.

Special Knowledge/Skills:

Maintain composure in a stressful situation

Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Specific knowledge of subjects assigned

Computer and technology skills

Ability to be accurate and efficient in all phases of assigned responsibilities

Ability to work with campus leadership

Ability to work under a minimum amount of supervision

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Ability to speak and translate in Spanish and English- preferred

Major Responsibilities and Duties:

• Perform data entry, maintains student information on a computer
• Respond to inquiries for the public, parents, students, and campus staff
• Remain current concerning campus events, courses, community resources, and related information
• Assist with clerical tasks
• Coordinate fund raisers, pictures, and translations
• Maintain a log of visitors in the school
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Comply with district policies, as well as state and federal laws and regulations
• Adhere to the district’s safety policies and procedures
• Maintain confidentiality in the conduct of district business
• Must be able to perform the essential functions of talking and interacting with students and/or district employees in the specific work site assigned (classroom or office setting)
• Demonstrate regular and prompt attendance
• Other duties as assigned by supervisor

EQUIPMENT USED:

Copier, personal computer and appropriate software, typewriter, printer, calculator, fax machine and audio-visual equipment

Mental Demands/ Physical Demands/Environmental Factors:

Mental Demands: Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.

Physical Demands/Environmental Factors: Prolonged use of computer and work with frequent interruptions. May be required to lift 30 lbs. occasionally.

This job description describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Evaluation: Performance of this job will be evaluated in accordance with the provisions of board policy.