Tax Office Specialist (Part-Time)

Job Title: Tax Office Specialist (Part-Time)
Wage/Hour Status: Part-time; Non-Exempt
Reports to: Tax Assessor/Collector
Pay Grade: Clerical/Para PG 8
Dept./School: Tax Office
Work Days: 226
Hourly Rate: $28.61

PRIMARY PURPOSE: Under minimal supervision assist with the processing of district property taxes following established procedures for collection of tax revenue. Provide clerical services to the tax assessor/collector.

QUALIFICATIONS

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Knowledge of bookkeeping principles and practices
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to use personal computer and software to develop spreadsheets and do word processing
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills

Experience:

• One year accounting experience at clerical level

MAJOR RESPONSIBILITIES AND DUTIES

Accounting

• Assist with collecting revenue and posting deposits.
• Process and account for all tax payment transactions, including receipt of cash and making deposits.
• Receive and process applications for exemptions.

Data Entry

• Input tax data using a computerized system.

Records and Reports

• Assist with the preparation of annual tax rolls.
• Send out prepared tax statements, notices, and receipts, as directed.
• Compile, maintain, and file all reports, records, and other documents as required.

Other

• Assist taxpayers, officials, and other members of the public. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner.
• Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentation for the tax assessor/collector.
• Answer incoming calls, take messages, and route them to the proper party. Handle questions and requests that fall within level of responsibility.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting. Occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Supervisory Responsibilities:

None.

Equipment Used:

Copier, calculator, computer, and printer.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions. Repetitive hand motions; prolonged use of computer.