Student Life Coordinator

Job Description

Office Duties

• SUMMARY:
• Provides the daily office management and operations of the Student Life office. Will also be involved in the coordination of Summer Camps and Conferences and New Student Orientation. Coordinates a variety of activities and programs for the Student Life office by performing the following duties. Other duties may be assigned as needed to best serve our student population.
• This is a 12-month position.
• Location: Levelland Campus

ESSENTIAL DUTIES:

Programming/Event Management
• Actively encourage students to participate in Student Life and other campus events.
• Assist the Director of Student Life in the development and execution of all activities and events hosted through the Student Life office including (but not limited to):
o Welcome Week
o Multicultural events (Hispanic Heritage Month, Native American Heritage Month, Black History Month, AAPI Month, etc.)
o #TexHex Halloween Carnival
o Miss Caprock
o Holiday Tree Lighting
o Valentine Grams
o Homecoming and Homecoming Dance
o Mocktail Madness
o Open Mic Nights
o Popcorn Fridays
• Collaborate with the Marketing office to create marketing materials for Student Life programs.
• Create content and co-manage the social media presence for Student Life.
• Communicate with third-party vendors, as needed, for Student Life programs.

• Supervision:
• Selects, trains, supervises, and evaluates work-study employees.
• Holds regular one-on-one meetings with work-study employees.
• Fosters a developmental atmosphere for staff and facilitates life skill development opportunities.

• Administration
• Assist the Director of Student Life in compiling and generating various reports.
• Attends weekly 1:1 meeting with the Director of Student Life.
• Participates in weekly Student Life meetings.
• Available to students, coworkers, faculty, and staff outside of office hours as necessary.
• Maintains professionalism through appropriate business attire, communication, and actions.
• Office Management:
• Manage the Student ID station
• o Make Student IDs
• o Coordinate regular maintenance of Student ID printer
• o Order Student ID supplies as needed
• Retrieve and sort incoming mail.
• Organize and maintain digital file system in Microsoft Sharepoint.
• Greet all visitors, screen as needed, and direct to appropriate area or person.
• Order and maintain inventory of office supplies.
• Conducts health and safety checks as needed on a case-by-case basis.
• Reports maintenance needs and safety and security issues to the Maintenance Department and/or other appropriate offices/third-party vendors.

• Summer Operations:
• Supports the New Student Orientation team by creating a welcoming and inviting environment.
• Collaborates with summer camps and conferences, serving as a primary point of contact with stakeholders who wish to use the game room.
• Works with Upward Bound and serves as a point of contact.
• Assist with summer walk-In tours.
• Provides additional assistance for the Dean of Students’ office during peak times.