Part-time Administrative Specialist

Job Summary:
Provides skilled administrative assistance and assumes minor administrative duties within framework of established policies. Independently coordinates routine office or departmental clerical work according to established procedures and may process varied, complex or large volumes of material.

Essential Job Functions

• Coordinate routine office or departmental clerical work according to established procedures.
• Manage a variety of documents and information, including large complex volumes of material.
• Handles and maintains confidential information.
• Prepare and format correspondences, forms, reports, proposals, and other documents using standard computer and keyboarding skills.
• Compose routine correspondences and assist with compiling reports and other departmental materials.
• Answer, screen, and route calls as needed; sort and distribute mail; schedule and maintain appointment, meeting, and departmental calendars.
• Maintain accurate records, files schedules, and filing systems.
• Handle confidential information appropriately and maintain security of sensitive student, staff, and faculty records.
• Serve as receptionist to the Business Department.
• Prepare and submit travel requisitions and reimbursement documentation.
• Monitor department inventory and order supplies for the department.

Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Key Competencies: (Knowledge Skills and Abilities)
Standard office machines and computer skills. Word processing, database, and spreadsheet computer program skills.

Expectation of Quality:
Employee will support the mission of Sul Ross State University by providing high-quality, professional services, timely responses, and solutions to customer requests.

Physical Requirements:
This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees.

Additionally, the job may involve occasional mobility around the office and attending

meetings, as well as frequent travel to attend off-site meetings and trainings.

Working Conditions:
Office conditions; standard hours.

Security Sensitive:
This position is classified as Security-Sensitive and is thereby subject to the provisions of

Texas Education Code §51.215 and Texas Government Code §411.094, which authorize employers to obtain and review criminal history record information for applicants.

Responsible for personal safety and the safety of others; must exercise due caution and practice sate work habits at all times.