Financial and Benefits Administrator

QUALIFICATIONS:

• Experience as a bookkeeper/accountant and/or degree in accounting; school district business experience preferred
• Knowledge of and/or experience with information systems
• Highly collaborative style and a strong team and consensus builder

PERFORMANCE RESPONSIBILITIES:

This position will assist the administration in both the Business and Human Resources departments by doing the following:

Insurance and Other Legal Requirements:

• Main contact for employees regarding benefits.
• Must have fluent knowledge of benefit details for all employee benefits.
• Responsible for: reviewing and explaining benefits to employees.

• Manage Employee Benefit Portal.
• Monitor Insurance & Open Enrollment.
• Coordinate and manage all employee benefits program for all employees.
• Calculate and Update rate sheets for Health/Dental insurance rates.
• Manage Worker's Compensation reports and claims.
• Chair Wellness Committee .
• Coordinate annual wellness screenings and incentives.
• Oversee rebate and surcharge maintenance.
• Lead district wellness initiatives.

• Participate with on the Insurance Advisory Board
• Maintain positive relationships with benefits cooperative and vendors.

Personnel:

• Enter accurate stipend info in Employee Mgmt (i.e. mentors, clubs, activities, etc).
• Maintain Skyward Employee Access and Organizational Chart.
• Maintain/verify data accuracy of employee management plan.
• Assist with Rollover process each summer-update salaries and calendars.
• Maintain correct compensation and benefit information in financial system, including annual updates.
• Create/publish annual compensation reports for employees.

Budget and Financial Accounting:

• Complete Bank Reconciliation and Treasurer's Report for Board of Education Meetings.
• Assist Deputy Superintendent for Finance and Operations with budget preparation, management of spending deadlines.
• Annual Statement of Affairs—compile salary information by groupings and/or vendors.
• Assist with Annual Financial Report.
• Assist with Financial Planning Projections (FPP)—salary schedules.
• Assist in financial audits--Prepare financial reports, balance sheets, ad hoc reports requested.
• Review bills for accuracy each month—300+employees on health, dental, life insurance, and disability.
• Set up monthly payments & enter wires in Skyward for insurance and other payments.
• Process & approve wires on financial institution site.
• Payroll Cross Check—maintain payroll spreadsheets, verify accuracy of payments/benefits/taxes, maintain accuracy with accounts.
• Manage Revenues-reimburse appropriate accounts.
• Journal Entries & Payroll Account Adjustments
• Compile info & run reports for quarterly Fairbanks reports and Annual Cost Calculation for Medicaid.
• District Property Casualty Insurance-policy management, filing claims and student accident reports.

Other:

• Maintain business office page and announcements on district's intranet.
• Other duties assigned by the Deputy Superintendent for Finance and Operations and the Deputy Superintendent for Administrative Services..

TERMS OF EMPLOYMENT:

• Twelve-month year with salary to be established by the Board of Education (Salary range: $75,000-$85,000)

EVALUATION:

The Deputy Superintendent for Finance and Operations and the Deputy Superintendent for Administrative Services will serve as the evaluator incorporating performance goals.