Secretary to Maintenance and Transportation

JOB DESCRIPTION

• TITLE: SECRETARY TO MAINTENANCE AND TRANSPORTATION
• PRIMARY FUNCTION:
• To assist in an efficient and professional manner the maintenance and
• transportation office operations.
• QUALIFICATIONS:
• Formal education and/or experience required to fulfill responsibilities of
• the position.
• Proficient skills in typing, word processing, file maintenance and computer
• skills.
• Excellent organization, communication and interpersonal skills.
• Two years of secretarial experience preferable.
• REPORTS TO: Director of Maintenance and Transportation
• PERFORMANCE RESPONSIBILITIES:
• Receive incoming calls; take accurate messages and route to appropriate staff.
• Receive and assist outside visitors, bus drivers and other employees.
• Sort and route all incoming and outgoing mail.
• Prepare purchase orders, receive goods or collect proof of receipt from person(s)
• actually receiving goods, and key invoices for payment.
• Exhibit reliability by completing work as assigned and meeting projected time
• lines.
• Order all parts and supplies for busses and school vehicles.
• To prepare reports and other documents for the Director.
• Receives and checks monthly bus reports, compiles data, and assists in the
• preparation of the annual transportation report.
• Assists with the preparation of requests for bids.
• Remain current in skills necessary for assignments, including technology.
• Deal with problems and emergency situations in a reasonable and appropriate
• manner.
• Create a pleasant and professional atmosphere.
• Demonstrate sound decision making and judgment.
• Perform other duties as assigned by the Director.
• EQUIPMENT USED:
• Uses computer, printer, copier, scanner, calculator, fax machine, and other
• equipment as needed.
• TERMS OF EMPLOYMENT:
• Twelve-month contract, non-exempted FLSA status. Salary to be established

annually by the School Board.