Secretary – Principal Middle School

Job Title: Secretary Principal MS Wage/Hour Status: Nonexempt
Reports to: Campus Principal Pay Grade: AS 5 220 Days
Dept./School: Assigned Campus Date Revised: 7/1/23

Primary Purpose:

Facilitate the efficient operation of the school office and provide clerical services to the principal.

Qualifications:

Education/Certification

• High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Preferred Experience:

• Three years of successful secretarial or clerical experience preferably in a related field

• Experience on TEAMS Software a plus

Major Responsivities and Duties:

Records and Reports

• Organize and manage the routine work activities in the school office
• Order/maintain/issue supplies and equipment
• Prepare correspondence, forms, reports, etc. for the principal
• Make appointments and maintain office/principal's/school calendar
• Compile, prepare, and submit various reports for the office
• Input computer data for the school
• Perform routine bookkeeping tasks, including simple arithmetic operations of the office
• Maintain and monitor budget process by creating ledger for all school accounts
• Follow procedures from budget office regarding PO's, Activity Funds, Federal Grants and Petty Cash Disbursements
• Responsible for the input of TEAMS/PEIMS data as directed
• Input and maintain Employee absence data
• Maintain office files

Reception, Phones and Correspondence

• Compose letters and memos as directed
• Receive incoming calls, take reliable messages, and route all to appropriate staff
• Receive sort, and distribute mail and other documents to staff members
• Communicate direction to the clerical aides and clinic aide as directed by the principal
• Maintain confidentiality of information

Other

• Participate in in-service training programs
• Keep informed and comply with all state and district policies and regulations concerning primary job functions
• Assist with preparation and set up for meetings, trainings and assemblies
• Assist student/teachers/parents and visitors as needed
• Display a high quality of customer service

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Reviewed By: Date: October 18, 2023
Approved By: Date: October 18, 2023