Mountain View Elementary - 210 Secretary II

Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Secretary. This full-time position is essential to ensuring the smooth operation in our schools. The ideal candidate will possess excellent communication skills, a proactive attitude, and the ability to manage multiple tasks efficiently. This role requires a strong commitment to providing administrative support to various departments and contributing to a positive work environment.

Responsibilities:

• Answer and direct phone calls, taking messages as necessary.
• Greet and assist visitors, ensuring a welcoming environment.
• Manage and maintain schedules, including booking appointments and coordinating meetings.
• Prepare and distribute correspondence, reports, and documents as needed.
• Maintain organized filing systems for both electronic and paper documents.
• Assist in the preparation of presentations and other materials for meetings.
• Handle incoming and outgoing mail and packages.
• Support various departments with administrative tasks, including data entry and record keeping.
• Maintain office supplies inventory and place orders when necessary.
• Perform other related duties as assigned to support the team.

Requirements:

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience as a secretary or in a similar administrative role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and a customer-oriented approach.
• Flexibility to adapt to changing priorities and deadlines.

Hours:
8:15am - 4:15pm