Maintenence & Facilities Coordinator

Maintenance and Facilities Coordinator

Position Title: Maintenance and Facilities Coordinator
Department: Operations & Facilities
Location: Clinton City Schools District Offices / Auxiliary Services
Reports To: Superintendent (or Designee)

Position Summary

Clinton City Schools is seeking a dedicated, skilled, and highly organized Maintenance and Facilities Coordinator to oversee and manage the district’s physical plant operations, building maintenance, custodial services, and facility safety programs. The Coordinator plays a vital role in ensuring that all school district grounds, buildings, and mechanical systems are maintained in a safe, functional, and operational condition conducive to teaching and learning.

Essential Duties and Responsibilities

• Facility Operations & Management: Oversee the day-to-day maintenance, repair, and operational activities across all district facilities, grounds, and physical infrastructure.
• Preventive Maintenance: Establish, execute, and monitor comprehensive preventive maintenance schedules for HVAC, plumbing, electrical, roofing, and security systems.
• Work Order Administration: Manage the district’s work-order system, evaluating requests, assigning tasks, prioritizing urgent repairs, and ensuring timely completion.
• Contractor & Vendor Management: Supervise external contractors, trade specialists, and service vendors; evaluate bids, monitor work quality, and verify contract compliance.
• Safety & Compliance: Ensure all facilities comply with federal, state, and local safety, environmental, and building regulations, including OSHA, EPA, AHERA (Asbestos), and North Carolina Department of Public Instruction (NCDPI) guidelines.
• Budget & Resource Management: Assist in preparing and managing the facility maintenance budget, monitoring expenditures, purchasing equipment/supplies, and maintaining inventory control.
• Emergency Response: Serve as a primary contact for facility-related emergencies (e.g., severe weather, utility failures, equipment breakdowns) outside normal operating hours.
• Supervision & Leadership: Provide direction, training, and performance evaluations for maintenance staff members within the district.

Required and Recommended Qualifications

1. Education & Experience Requirements

• Required Education: High School Diploma or GED equivalent required; Associate or Bachelor’s degree in Facilities Management, Construction Management, Engineering, or a related field preferred.
• Required Experience: Minimum of 3–5 years of progressive experience in facilities management, building maintenance, trades, or commercial construction management.
• Prior experience supervising personnel or managing maintenance teams within an educational or governmental setting is preferred.

2. Required & Recommended Certifications

• Valid Driver's License: Valid North Carolina Driver's License with an acceptable driving record (Required).
• Trade Licensure: North Carolina state licensure in one or more trade disciplines (e.g., HVAC, Electrical, Plumbing, General Contracting) is highly desirable (Recommended).
• OSHA Certification: OSHA 10-Hour or 30-Hour General Industry / Construction Certification (Recommended).
• AHERA Certification: Asbestos Hazard Emergency Response Act (AHERA) Designated Person training or inspection certification (Recommended / Must be obtained upon hire).
• CFC / EPA Certification: EPA Section 608 Universal Certification for refrigerant handling (Recommended for HVAC focus).

3. Essential Knowledge, Skills, and Abilities

Category: Key Knowledge & Skill Set

Technical Knowledge: In-depth knowledge of commercial building systems (HVAC, electrical distribution, plumbing, carpentry, structural repair, and energy management systems).
Regulatory Knowledge: Familiarity with NC State Building Codes, OSHA standards, fire codes, Americans with Disabilities Act (ADA) accessibility requirements, and environmental compliance rules.
Project Management: Ability to plan, execute, and monitor facility improvement projects, manage vendor contracts, and review technical specifications.
Technology & Systems: Proficiency with computer-based Facility Management Software (CMMS), electronic work-order systems, building automation systems, and standard office software (Microsoft Office, Google Workspace).
Communication & Leadership: Strong interpersonal and verbal/written communication skills to work effectively with administrators, staff, community members, contractors, and local emergency personnel.

Physical Demands & Working Conditions

• Must be able to lift, carry, or maneuver heavy objects up to 50 lbs. regularly.
• Ability to climb ladders, inspect roofs, enter mechanical spaces, work in crawlspaces, and navigate active construction/maintenance areas.
• Exposure to varied weather conditions, noise, dust, chemicals, and mechanical hazards typical of facility maintenance work.