Accounting Coordinator (Finance)

REPORTS TO: Director of Finance
FLSA STATUS · Exempt · SUPERVISES · Yes
DEPT · Business Services · FTE · 1.0
WORK CALENDAR · 253 · GRADE · Coordinator
APPROVED · 07/16/2014 · REVISED · 08/10/2023

SUMMARY: Coordinate fiscal management activities, reporting and compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage accounting focused staff including analyst, specialist, accountants, accounts payable and accounts receivable.
• Develop and implement annual continuous improvement plans
• Manage the review of annual comprehensive financial reports and single audit
• Oversee internal financial reports
• Oversee accuracy of financial records, including the general ledger, in preparation of annual reporting
• Manage bond proceeds and bond redemption and interest funds
• Analyze financial data to ensure revenues and expenditures are accurate and allocated in accordance with USFR, state and federal rules and regulations
• Coordinate and collaborate with district personnel on internal and external audit activities and internal accounting controls
• Perform internal financial audits
• Ensure sound business practices and procedures are maintained as prescribed by the USFR and state regulations, and assist in maintaining chart of accounts
• Train staff to ensure effective fiscal policies are implemented, evaluated and reported
• Review and approve correcting journal entries for revenue, expense and payroll transactions to ensure compliance with state regulations
• Manage and administer the district's accounting system
• Prepare and assist department and school site staff with accounting issues and take corrective action when necessary
• Oversee grant completion reports and reimbursement requests
• Serve as the Governing Board approved Assistant Treasurer for Student Activities by approving all requisitions, compliance support, accountability and training for related district staff.
• Prepare and review annual financial reports and insurance funds
• Manage user access to business software utilized and bank accounts
• Establish and maintain good rapport with students, employees, community members and vendors
• Maintain a high level of ethical behavior and confidentiality
• Other job-related duties as assigned

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Certification

• Bachelor's degree in related field or an Associate’s degree (AA) with a Certified Administrator of School Finance and Operations (SFO) credential.
• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC)

Experience

• Five (5) years working experience in school district finance/accounting
• Three (3) years supervisory experience in school district finance/accounting

Computer Skills

• Advanced software application in Word, Excel, PowerPoint and Google applications
• School finance software, preferably School ERP Pro

Communication Skills

• Read and interpret various written and electronic information
• Communicate effectively verbally and in writing
• Effectively lead staff by clearly communicating goals and objectives

Abilities

• Develop accounting procedures and design financial systems
• Lead and direct professional personnel
• Sound understanding of fund accounting and budgeting
• Organize, prioritize and meet deadlines with an accurate attention to detail while working with frequent interruptions and minimal supervision
• Conflict resolution and problem solving
• Interpret a variety of data provided in written, oral, chart or schedule form
• Perform high-volume detailed work with accuracy and work independently making sound fact-based decisions for daily tasks
• Compute percentage and draw/interpret bar graphs
• Create formulas and design analytical reports

ADA AND OTHER REQUIREMENTS:

Positions in this class typically require: balancing, stooping, kneeling, crouching, reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Working Conditions:

Work is routinely performed in an indoor, office environment; may require some work in the field with moderate exposure to travel.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

The Dysart Unified School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Dysart Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.