Accounting Specialist

Job Title: Accounting Specialist
Location: Multiple
FLSA Classification: Exempt
Reports To: Assistant Treasurer/Treasurer

Summary

Assists Treasurer and Assistant Treasurer in day to day fiscal office operations in accounting for all public funds received and disbursed by the ESC as required by law and in accordance with Board policies.

Essential Duties & Responsibilities

• Monitor approval process for all requisitions and purchase orders
• Ordering all supplies for the Educational Service Center
• Weekly scanning/indexing/payment of all approved invoices received by the ESC. If needed, seek approval from the appropriate person on invoices to be able to pay
• Work with payroll to accept/process all payroll transactions 2x monthly
• Maintain check/payroll/receipt files for auditors
• Assist with Daily Bank reconciliation and receipt of daily deposits.
• Maintain vendor information and W-9 files
• Process 1099's yearly
• Work with Assistant Treasurer on grant expenditures and attend grant meetings for budgeting/expenditures requests
• Work with billing to understand program spending and expenditure needs.
• Maintain purchase orders and cancellation of unused purchase orders or any remaining open purchase order at year end close
• Assist with calendar and yearly fiscal close
• Fulfill any other duties assigned

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

• Demonstrated ability to work with colleagues and maintain good relationships with peers.
• Maintains the confidentiality of privileged information.
• Ability to work well with others or independently with little or no guidance.
• Identifies and resolves problems in a timely manner.
• Assesses own strengths and weaknesses.
• Maintains confidentiality; Works with integrity and ethically.
• Speaks clearly and persuasively in positive or negative situations; Demonstrates group presentation skills; Participates in meetings; Writes clearly and informatively.
• Builds commitment and overcomes resistance; Exhibits confidence in self and others.
• Understands business implications of decisions; Works within approved budget.
• Demonstrates accuracy and thoroughness; Strives to increase productivity; Observes safety and security procedures; Determines appropriate action beyond guidelines.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience & Certification: High school diploma; post-secondary training is desirable. A minimum of 3 years experience in fiscal office operations is preferred. Proficient in data entry, spelling, proofreading, and the correct use of grammar. Ability to be attentive to detail and able to perform repetitive tasks with accuracy. General understanding of internal control system(s). Multitasking ability and strong interpersonal skills.

Physical Demands: The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk; sit; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance.

• Attachment(s):
• 255 Accounting Specialist JD (2).pdf