Finance Administrative Support V

Intermediate District 287 is looking for an experienced Finance Administrative Assistant to provide a wide range of administrative services with our Finance department in our district office!

Position Details:

Reports to: Director of Finance
Department: Finance
Location: District Service Center in Plymouth, MN
Work Schedule: This is a full-time year-round (12-month position) Monday-Friday, 40 hours per week

This position is an Administrative Support Grade V position and follows SEIU Local 284 union contract

Salary: SEIU Local 284 Salary Schedule Grade V: $25.95 - $27.00 per hour

Generous Benefits including:

• Low cost medical insurance
• No Premium Employee-Only (Single coverage) Medical Insurance
• Infertility benefits
• $40 copay for outpatient mental health services

• Low cost dental insurance
• District funded HRA account
• Life insurance and long-term disability
• Optional health care flexible spending account (FSA)
• Optional dependent care flexible spending account (FSA)
• Extensive wellness services that includes 6 free confidential counseling sessions
• Retirement benefits through PERA
• Optional 403b with district match after 1 year
• Paid time off
• Paid holidays
• Mental Health benefits
• Ongoing professional development
• More details can be found on our webpage: Contracts/Benefits - Intermediate District 287

Education and Experience Requirements

• Six (6) years administrative support experience in an office work environment.
• Requires technical skills and experience in working in business services, administrative, or school setting, or any combination of education and experience that provides equivalent knowledge, skills and abilities.

Substitution Allowed:

• College or Vocational Education, in business office skills may be substituted for the General Experience.

Responsibilities:

• Assist in development, proofreading, assembly, and organization of finance agenda items for scheduled board meetings.
• Coordinate, schedule, and manage calendar invitations for leadership and department meetings (e.g., Director of Finance, Committee, Budget meetings).
• Coordinate meeting agendas, minutes, manage sign-in sheets and attendance records for professional development, finance department and committee meetings.
• Website and directory maintenance of finance department resources
• Process and communicate member district billings
• Accounts receivable support, debt service entries, chargebacks, district invoicing and balancing of member district payment schedules.
• Assist with retirement payments, journal entries, reporting, and audit documentation.
• Back up processing of employee expense reimbursements
• Support finance department with annual financial and MDE desk audits.
• Communicate audited financials with MDE, OSA, financial advisors, banks and other entities as required.

Customer Service and Department Support

• Delivers excellent communication and customer service by providing information and assistance to internal and external customers using interpersonal skills as necessary and appropriate.
• Works effectively and respectfully with individuals from diverse backgrounds and communication styles.
• Provides direction, mentoring, guidance and is the first level of support for troubleshooting questions related to member districts.
• Works within a team environment providing backup support to all functions within the Finance Department as necessary.
• Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; analyzes information and makes recommendations and conclusions.
• Assists with the year-end audit by researching and retrieving requested documents.
• Uses and learns new technologies, strategies, and skills to increase work efficiencies.
• Other supplemental Finance Department support and special projects as assigned. Occasional backup for other Finance Department support positions.

View a list of the specific job responsibilites and skills for the position in the Finance Administrative Support Summary Sheet
View the Administrative Support V Job Classification

Interview Process:

• This posting will remain open until the position is filled.