Administrative Assistant-Food Service 8:00 a.m. - 4:00 p.m. (8 hrs)

JACKSON LOCAL BOARD OF EDUCATION

JOB DESCRIPTION

Position: Administrative Assistant – Food Service
Reports to: Food Service Supervisor
Employment Status: Full-time
FLSA Status: Non-Exempt

Description: Ensure each of the six schools have the correct food items necessary for lunch. Assist the Food Service Supervisor

NOTE: The below lists are not ranked in order of importance

Essential Functions:

• Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings
• Has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values
• Shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the District
• Ensure safety of students
• Prepare correspondence and other typing duties as may be directed by the Food Service Supervisor
• Perform duties of receptionist by answering telephone, recording appropriate messages, sorting/distributing mail and greeting visitors
• Operate and maintain all office equipment including copier, fax machine and computer, 10-key adding machine
• Assist in the maintenance of the uniform filing system for all information and other pertinent data
• Handle routine correspondence independently
• Input information into and retrieve information from computer
• Make contact with the public with tact and diplomacy
• Maintain respect at all times for confidential information, e.g., free and reduced applications, medications and health restrictions, court documents and papers, food service employee information
• Interact in a positive manner with staff, students and parents
• Promote good public relations by personal appearance, attitude and conversation
• Collect, count and prepare for deposit of daily monies from the cafeterias when necessary
• Prepare reports, requisitions, purchase orders and other documents; proofs for accuracy
• Provide an accurate accounting for all monies received
• Distribute and collect staff leave forms
• Maintain accurate records of Food Service absences and compensatory time
• Order food and supplies from various suppliers weekly
• Perform daily and monthly financial balancing for the Food Service Department
• Schedule interviews
• Assist families with completing free and reduced applications
• Process foster student records in the food service database to ensure timely delivery of meal benefits

Other Duties and Responsibilities:

• Attend meetings and in-services as required
• Perform other duties as assigned by the Food Service Supervisor

Qualifications:

• High school diploma or general education degree (GED)
• Must be bondable
• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

• Ability to work effectively with others
• Ability to communicate ideas and directives clearly and effectively both orally and in writing
• Effective, active listening skills
• Organizational and problem-solving skills
• Ability to generate correspondence independently
• Ability to operate office equipment, e.g., copy machine, fax machine
• Excellent computer skills

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent’s supervisor, appointing authority.