Director of Payroll - 2026-2027 SY

Title: Director of Payroll
Department: Business Services
Reports To: Executive Director of Accounting
Compensation: AP 508
Days · 226 · Revised 11/04/2026

PRIMARY PURPOSE

The Payroll Director, under the supervision of the Executive Director of Accounting, directs and manages all operations of the payroll department to ensure the timely processing of every payroll. The Payroll Director is also responsible for developing, refining and maintaining payroll policies that comply with state and federal law and District policy and procedures.

QUALIFICATIONS

Education and Certification Requirements

• Bachelor’s Degree in Accounting or related field
• TASBO certification and/or American Payroll Association (APA) designation preferred
• Valid Texas Driver’s License
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.

Special Knowledge and Skills

• Knowledge of TEA accountability system
• Knowledge of TRS rules and regulations
• Knowledge of state and federal payroll, withholding rules, and regulations
• Knowledge of FLSA payroll rules
• Knowledge of Excel and Microsoft Word
• Ability to interpret District policies and procedures
• Ability to assess and incorporate new technologies
• Skill in effectively communicating, both verbally and in writing
• Skill in applying the complexity of the payroll rules and regulations

Experience

• Minimum five (5) years of payroll experience at a high level of responsibility
• Minimum of three (3) years of supervisory experience
• Teacher Retirement System (TRS) Reporting experience
• Texas school district payroll experience preferred

MAJOR RESPONSIBILITIES AND DUTIES:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

• Oversee the process of all payrolls and benefits to comply with audit standards, and federal and state requirements
• Develop and implement payroll procedures to ensure timely processing of payroll
• Supervise and control payroll preparation and production, including regular, special and supplemental payrolls
• Ensure accuracy of payroll data input and calculation, balancing each payroll prior to check disbursement
• Resolve eligibility, claims, and administration issues with TRS
• Establish and maintain coordination among various departments/campuses to ensure accurate payroll processing
• Supervise the presentation and/or submission of reports as required by school board policy, administrative regulations, TEA requirements or other governing agencies, such as the Texas Employment Commission, Federal granting agencies, the Teacher Retirement System, and IRS
• Develop and implement payroll procedures to ensure timely payroll processing and the applicable payment of all payroll deductions, including IRS levies, bankruptcy judgments, child support, and student loan garnishments
• Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems and participate in developing, implementing, and testing procedures
• Manage payment processing of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance, etc. and perform reconciliations of all associated payroll liability accounts
• Work cooperatively with Human Resources to process hiring, leave, terminations, and other employment-related issues
• Ensure the integrity of payroll data, including data related to new hires, terminations, transfers and rate changes
• Interface with administrators, principals, directors, and staff regarding payroll-related issues
• Select, train, and supervise payroll staff
• Prepare all tax forms relating to payroll including quarterly 941’s and W2’s
• Manage the reconciliations of payroll taxes
• Prepare quarterly Texas Workforce Commission report.
• Coordinate the posting of payroll information to District and/or department web site
• Follow district safety protocols and emergency procedures
• Must complete the district designated technology proficiencies each year
• Requires a basic knowledge of technology/computer skills
• Ability to use personal computer to access district programs, emails, and other resources
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educator’s Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Supervisory Responsibilities:

Assigned personnel

Equipment Used:

• Computer, computer software programs and peripherals, copier, fax, and other equipment applicable to position.

Working Conditions:

Mental Demands:

• Ability to communicate effectively (verbal and written), interpret policies and procedures, reason, read, understand verbal instructions, analyze, differentiate, coordinate, compile, instruct, and maintain emotional control.

Physical Demands:

• Ability to lift and/or carry moderate weight (15-44 pounds), sit, stand, walk, climb stairs or ladder, reach, repetitive hand motions, hear, speak, travel infrequently within the District and occasionally outside the district/county, may experience prolonged and irregular work hours, and work with frequent interruptions.

Environmental Factors:

• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise. .
• Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.