Secretary - Elementary Principal

Reports To: Principal
Duty Days: 238 Days
Wage/Hour Status: Non-Exempt
Pay Grade: AS03

Qualifications:

College hours, high school diploma or GED

General office management and receptionist skills

School office experience preferred

Literacy in spelling and grammar

Proficient typing, word processing, and file maintenance skills

Excellent organization, communication, and interpersonal skills

Knowledge of bookkeeping

Knowledge of general office machines

Ability to work with people

Primary Purpose:

Provide secretarial support and office management for the principal

Major Duties and Responsibilities:

• Assist in preparation of all correspondence, bulletins, forms, etc.
• Perform as a receptionist: setting up appointments, taking messages, etc.
• Set up and maintain all files including staff information cards.
• Answer telephone and intercom.
• Operate and help maintain all office machines.
• Act as financial clerk if necessary.
• Order office/classroom supplies. Receive, distribute, and record all supplies received from warehouse requisitions or purchase orders.
• Handle all appointments for principal, keep up-to-date calendar on meetings, school activities holidays, and building use.
• Keep up-to-date on District and campus rules and regulations, requirements dealing with budget, personnel, and administration.
• Assist students and teachers when required.
• Assist in coordination of office management.

Equipment Used:

Personal computer, printer, copier, calculator, and fax machine.

Working Conditions:

Maintain emotional control under stress.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.