Principal Secretary

218 Days

Principal Secretary

Contact Information:

Amber Boley

EMAIL: Amber.boley@wylieisd.net

Primary Purpose:

Ensure efficient operation of the administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Knowledge of various software programs (including, but not limited to, Microsoft Word, Excel, Power Point, Publisher, Outlook, Google Docs)

Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Knowledge of basic accounting principles

Ability to perform a variety of tasks often changing assignments on short notice

Ability to follow verbal and written instructions

Experience:

One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence:

1. Prepare written correspondence, forms, schedules, purchase orders, or reports using personal computer.

2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.

3. Maintain a daily teacher attendance log and records for substitute teachers.

4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.

5. Maintain school calendar of events.

Reception and Phones:

6. Schedule meetings and appointments and maintain calendar for principal.

7. Assist students, teachers, and parents as needed.

8. Receive incoming calls, take reliable messages.

Files:

9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

10. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory:

11. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

12. Prepare and process purchase orders.

13. Receive, store, and issue supplies and equipment.

14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

15. Assist with coordination of faculty meetings and campus activities.

16. Assist with campus budget preparation.

17. Maintain inventory of fixed assets, equipment, and supplies.

Other:

18. Sort, distribute, or deliver mail and other documents.

19. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.

20. Maintain confidentiality.

21. Follow district safety protocols and emergency procedures.

Equipment Used:

Computer, printer, copier, fax machine, shredder, and calculator.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress