Paraprofessional - Fine Arts Secretary

202 Days

Fine Arts Secretary

Contact Information

Brian Coatney or Paul Heuer

Email: Brian.Coatney@wylieisd.net or Paul.Heuer@wylieisd.net

Primary Purpose:

Organize and manage the routine work activities of an administrative department office and provide clerical services to the director of fine arts and other staff members.

Qualifications:

Education:

High school diploma or GED equivalent

Special Knowledge/Skills:

Proficient keyboarding, word processing, data entry, and file maintenance skills

Effective communication and interpersonal skills

Able to maintain confidentiality of information

Basic math skills

Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Experience:

Three years secretary experience, preferably in a public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence:

• Prepare correspondence, forms, reports, etc., for the high school Fine Arts Department Chair and other department staff members using personal computer.
• Assist with the input and maintenance of information in database.
• Assist with the preparation and distribution of documents regarding the Fine Arts.
• Maintain physical and computerized departmental files.

Other:

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments.
• Receive, sort, and distribute mail and other documents to department staff
• Maintain confidentiality of information.
• Any other duties assigned by the high school Fine Arts Department Chair.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Equipment Used:

Personal computer, printer, calculator, copier, shredder, and fax machine

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress