Payroll and Accounts Payable

Position Type: Business Services / Payroll and Accounts Payable
Location: District Office

GENERAL STATEMENT OF RESPONSIBILITIES

To prepare, process, and distribute payroll efficiently and accurately while providing accounts payable
support as a member of the Business Office. Work collaboratively with Business Services staff to
ensure timely processing of payroll, vendor payments, and financial transactions while maintaining
compliance with District policies and applicable regulations.

RESPONSIBILITIES and DUTIES

• Prepare, process, and distribute payroll for all district employees.
• Prepare and process employee payroll deductions.
• Reconcile payroll and employee deductions regularly to ensure accuracy.
• Prepare, process, and submit biweekly, monthly, quarterly, and annual payroll-related r eports.
• Prepare, process, and distribute employee income tax reports (W-2 forms).
• Respond promptly and accurately to payroll inquiries, including employment verification
• requests.
• Input, manage, and maintain accurate payroll information and records.
• Ensure compliance with Board policy, State and Federal laws, and regulations
• governing payroll practices.
• Process accounts payable vouchers, invoices, purchase orders, and warrants in a timely
• manner.
• Assist with vendor correspondence, use tax reporting, 1099 preparation, and annual audit
• activities.
• Provide support for accounts payable, fixed asset records, audit preparation, and
• other Business Office functions as assigned.
• Cross-train and work collaboratively with other members of the Business Office.
• Attend meetings, district activities, and training as assigned.

• Develop and maintain positive working relationships with staff and the public.
• Represent the District in a professional manner and in the best interest of the District.
• Perform additional duties and accept other responsibilities as assigned by the
• Executive Director of Business Services.

QUALIFICATIONS and EXPERIENCE:

• Knowledge of basic accounting practices (payroll experience preferred).
• Associate degree in Accounting, Business, Human Resources, or a related field preferred; or two
• years of payroll, accounting, or business office experience.
• Must be able to communicate effectively and work collaboratively with coworkers, administrators,
• vendors, and the public.
• Ability to use discretion concerning sensitive matters and maintain confidentiality.
• Experience/training utilizing office technology including, but not limited to, phone,
• computer, printer, copier, and scanner.
• Experience/training utilizing office computer software including, but not limited to, word
• processing, spreadsheets, email, and internet applications. Experience with financial and p ayroll
• software systems preferred.
• Knowledge of general office practices, time management, and organizational skills.
• Must be eligible for fingerprint clearance.
• Understand and carry out assigned work with minimal supervision.
• Such alternatives to the above qualifications as the Board may find appropriate and a cceptable.

ESSENTIAL DUTIES:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed above are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions. While performing the duties
of this job, the employee is regularly required to talk and hear, to use hands to finger, handle or feel
objects or controls, and use a keyboard or keypad. The employee occasionally is required to reach with
hands and arms. The employee is frequently required to stand and walk or sit. The employee must
regularly lift and/or move up to ten pounds and occasionally lift and/or move up to twenty-five pounds.
Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The employee regularly works indoors. The noise level in the work environment is usually moderate. The
duties and responsibilities identified in this position description are illustrative only and are in no way
intended to be a complete list of activities that may be required of an incumbent.

LANGUAGE SKILL

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and
procedure manuals. Ability to write routine reports and correspondence. Ability to communicate effectively
with staff, students, and community members.

REASONING ABILITY

Ability to carry out instructions furnished in written, oral, or diagram form. Ability to address problems
involving several concrete variables in standardized situations.

REPORTS TO
Executive Director of Business Services

TERMS OF EMPLOYMENT

• Non-Exempt Status
• 12 Months (207 Days)
• 10 Hours Per Day, Monday-Thursday
• Sick/Personal & Vacation Leave
• Participation in Arizona State Retirement System (ASRS)
• Benefits per Board Policy

COMPENSATION
Level 8 - Support Staff Wage Schedule ($19.19-$20.14 hourly)