Attendance Clerk

Postion: Attendance/PEIMS Clerk
Wage/Hour Status: Nonexempt
Reports to: Campus Principal and/or Designee
Pay Grade: Clerical 3
Calendar: 207 Days

Primary Purpose:

Maintain accurate attendance records for the campus. Under direct supervision, perform data entry

including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases,

and do word processing

Proficient keyboarding, file maintenance and 10-key skills

Ability to meet established deadlines

Experience:

Two years data entry experience

Major Responsibilities and Duties:

Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
• Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Assist parents, students, and faculty with questions regarding student attendance.
• Process and transmits requests for student information and transcripts.
• Call parents to verify student absences as needed.
• Report all attendance problems to designated administrator.

Other

• Assist in campus office as needed.
• Maintain confidentiality.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer or online computer terminal, printer, calculator and copier.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Must be able to lift 30 pounds or more.