Data Clerk - Middle School

MCKINNEY ISD

JOB TITLE: Data Clerk – Middle School
EXEMPTION STATUS: Nonexempt
REPORTS TO: Principal
PAY GRADE: Para (4) – 203 Days
DEPT/SCHOOL: Campus
DATE REVISED: July 2024

Job Description

PRIMARY PURPOSE:

Responsible for maintaining student records, Public Education Information Management System (PEIMS) data, and attendance at the campus level. Process student enrollment, transfers, and withdrawals for the campus.

QUALIFICATIONS:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to perform accurate and effective accounting with numerical data

Ability to use computer for data entry, retrieval, and campus reports

Strong organizational, communication and interpersonal skills

Experience:

One to three years of clerical experience preferred

MAJOR RESPONSIBILITIES AND DUTIES:

• Show evidence of commitment to the McKinney ISD technology goals and objectives.
• Enter, maintain, and compile student attendance data and generate reports of student absenteeism.
• Answer incoming calls.
• Contact home by telephone to ascertain reasons for student absences and perform receptionist duties in the attendance office.
• Compile and maintain student demographic data for school attendance reports (PEIMS).
• Generate weekly and periodic student membership reports for the campus.
• Communicate with staff and assist them in matters of student attendance or as may be required by the principal.
• Support and carry out activities adopted by the campus to promote student attendance.
• Interact with students, parents, and staff on student attendance to promote a positive attitude on the part of all concerned toward the role of the school.
• Carry out registration and withdrawal procedures.
• Send and copy transfer records to schools as requested.
• Responsible for maintaining student records at the campus level.
• Process student enrollment, transfers, and withdrawals.
• Responsible for all PEIMS coding reportable to the state.
• Schedule students and assist with master schedule changes.
• Coordinate grading process, printing, and distribution of report cards.
• Perform other duties and responsibilities as may be assigned by the principal.

SUPERVISORY REPONSIBILITIES:

None

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; occasional use of specialized equipment, as appropriate

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; prolonged use of computers; exposure to computer emissions

Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress; reading; ability to communicate effectively (verbal and written); ability to operate and learn new technology systems; work under the pressure of deadlines, and in shared office space

Other: Work as a team member and with peers, teachers, campus personnel and principals; professional demeanor, resourcefulness, communicate effectively with diverse groups and accept supervision; work without day-to-day supervision; regular and punctual attendance at the workplace.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board Policy on Evaluations.