Substitute Clerical

THIS IS A SUBSTITUTE POSITION.

Erie County Civil Service Job Description for CLERK TYPIST:

DISTINGUISHING FEATURES OF THE CLASS:

The work involves the performance of standardized clerical tasks such as routine typing. Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;
• Transcribes Dictaphone cylinders and longhand copy;
• Relieves telephone switchboard operator;
• Collects money and accounts for monies received;
• Addresses envelopes on a typewriter;
• Cuts and proof reads stencils;
• Answers telephone, take messages, relays information directly or over intercommunication system;
• Assists in the preparation of payrolls and the maintenance of time cards;
• Sorts correspondence, vouchers, and similar materials;
• Makes and checks routine arithmetical computations;
• Files correspondence, memoranda, reports and other materials;
• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;
• Operates a mimeograph, adding or other office machine;
• Indexes materials;
• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;
• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Working knowledge of office terminology procedures and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness; tact and courtesy; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

NOTE: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

NOTE: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.