2026-2027 Administrative Assistant for District Office

2026-2027 Administrative Assistant for District Office

Salary: $42,000 - $46,000
Benefits Eligibility: Eligible for full-time benefits for classified personnel
Work Year: 7/1/2026 - 6/30/2027
Schedule: 8:00am - 4:30pm

Qualifications:

• Excellent interpersonal skills with a supportive demeanor and genuine enjoyment of working with staff, students, parents, and the community
• Ability to exercise independent judgment and discretion in all matters, take initiative, work independently while strengthening organizational systems
• Excellent competencies in a variety of areas including writing and editing, software competencies, technology, basic financial literacy, and recordkeeping
• Strong organizational skills, ability to problem solve, multi-task, manage projects, and consistently meet deadlines
• Desire and ability to be a continuous learner

Reports to:
Chief School Business Official

Performance Responsibilities:

• Promptly acknowledge and welcome visitors by greeting them professionally and assisting with their inquiries.
• Answer incoming phone calls and emails in a timely manner and direct each appropriately.
• Work cooperatively with others to support an efficient office environment.
• Maintain office security by following safety procedures, checking the visitor management system and issuing visitor badges.
• Coordinate facility usage by processing building usage applications, maintaining the building schedules, and communicating set-up requirements with the maintenance staff.
• Assist with all aspects of student transportation, including bus registration and working with the bus company and schools on routes, ridership and other issues.
• Organize and maintain a variety of files and records, including management of the district’s archives (retention and destruction).
• Process student records for those exiting the District by cleaning out the cumulative file, making copies and forwarding to the new school.
• Coordinate and maintain the business office website and Intranet.
• Receive, sort and distribute daily mail and deliveries.
• Review and distribute printed and electronic news publications related to District 28 and other schools.
• Assist the chief school business official and director of buildings and grounds with department operations.
• Actively participate in team and committee meetings when applicable.
• Perform other appropriate tasks as assigned by the chief school business official.

Terms of Employment:
12 Month Position; salary and benefits as determined annually by the D28 Board of Education

Application Procedure:
Please upload to your application at least three letters of reference

District 28 Statement:
Northbrook District 28 is a four-school district with approximately 1,800 students. The community is committed to excellence in education, which is evidenced by the programs and opportunities available to our children. We are guided by the mission to Empower Every Learner.