Cost Clerk 1/2 Time @ PCS Transportation

Pitt County Schools Transportation Department

Position Title: Cost Clerk 1
Starting Pay: 61
Reports To: Business Manager
Supervises: No One

Required Skills & Abilities: Computer skills with a focus in Microsoft Excel/Google Sheets; Organizational Skills; Ability to multitask; Preferred experience with BSIP

Education & Training: Preferred associate degree or higher in business administration/computer science/ or other similar major; Preferred 5 years experience in School Bus Transportation

Term of Employment: 12 months

Responsibilities:

• Data Entry for the following:
• All TD'18's – regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only
• Process Nonmechanical Hour forms
• Fluid Matrix and invoices
• Fuel Sheets – from both fuel truck drivers and from the outside pumps
• Fuel invoices and EKOS
• 30 Day Inspections
• Enter new bus and service paperwork

• Filing and maintaining the following files:
• All TD'18's – regular maintenance work preventative maintenance work, and dummy vehicle numbers for shop clean, administrative leave for mechanics only
• 30 Day Inspections
• Fuel Sheets – from both fuel truck drivers and from the outside pumps
• Pre-Trip Inspection Forms

• Produce Business System Information Portal (BSIP) reports:
• Monitor Open Work Order
• Report and close out overdue work orders.
• Non Mechanical Time Report
• Other reports as needed

• Process oil samples and research results.
• Report odometer issues to Business Manager for corrective action with mechanics and NCDPI
• Greet and assist visitors to the Transportation Department.
• Answer a multi line phone, deliver messages, place calls.
• Answer radio/cell phone communication systems and take appropriate action.
• Operate office machinery.
• Assist with Parts and Inventory as need/directed
• Assist with physical fueling
• Performs any other related as assigned by the Transportation Director.

• Attachment(s):
• 12-23-24 Job Description for Cost Clerk I.docx.pdf
• Enter file description