Administrative Secretary-Business Office

PRIMARY PURPOSE:

Provides administrative secretary duties for Business Office, to include purchasing, payroll, accounts payable and budgeting.

QUALIFICATIONS:

Exceptional organizational skills and ability to multi-task; professional business image;

Communication skills (both oral and written); proficient in accounting skills; Microsoft work, excel and outlook experience.

Education:

High School graduate or certificate of high school equivalency preferred, or such alternatives as may be acceptable to the district.

Experience/Licenses:

Central administration or campus experience preferred. Additional experience in accounting preferred. Eligible for Notary Public.

Major Responsibilities and Duties

• Assist with annual preparation and distribution of the school district budget and annual financial audit.
• Perform secretarial and receptionist functions for the Business Office.
• Process employee travel expense forms, payments, and related records.
• Receive, receipt, and prepare district funds for deposit.
• Prepare and process business and bond requisitions and related documentation.
• Assist with utility payments
• Maintain records and spreadsheets for district payments, travel, bond payments, cell phones, and other Business Office activities.
• Assist with bank deposits, cash receipts, journal vouchers, and filing of financial records..
• Process campus rental payments and maintain related records.
• Maintain Business Office petty cash and assist with postage and office supply needs.
• Assist with corporate card documentation, reconciliation, and collection of supporting receipts.
• Assist with fiscal year-end procedures, records retention, and transfer of records.
• Provide backup support to Accounts Payable and other Business Office staff as needed.
• Other duties as may be assigned.

NECESSARY SKILLS:

• Ability to read and interpret documents.
• Maintain physical and computerized files.
• Knowledge of computer and interpersonal skills.
• Ability to learn and utilize new software programs as systems are upgraded.
• Ability to write routine reports and correspondence.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
• Ability to communicate clearly and concisely, both orally and in writing.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.

230 Days per year