Principal Secretary

JOB TITLE: Principal's Secretary
REPORTS TO: Principal
SUPERVISES: The school office and classified employees working in the office.

8.75 hrs/day M-Th

JOB DESCRIPTION:

To assist and relieve the Principal of paperwork and office details so that they may devote maximum attention to educational administration.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Maintains student activity fund accounts in compliance with regulations, policies, and procedures.
• Maintains applicable records in compliance with regulations, policies, and procedures.
• Maintains M & O accounts, processes requisitions, and keeps records of purchase orders received and completed.
• Maintains records of teacher absences and maintains records of substitute pay demands, evaluations, and substitute information packets.
• Prepares for distribution of all correspondence including letters, parent newsletters, memos, daily bulletins, weekly updates, progress reports, report cards, and notices to parents, as directed.
• Processes secretary’s and principal’s mail.
• Receives parents, visitors, and all phone calls in a professional, polite, and positive manner; makes appointments and directs persons to appropriate location.
• Registers enrolling students; processes withdrawals and requests for transcripts as applicable.
• Maintains a clean, attractive, and pleasant atmosphere that is also efficient and organized.
• Participates in professional growth activities.
• Communicates effectively with all staff members.
• Assists students as may be needed.
• Becomes knowledgeable and competent in other office affairs so as to be able to handle them in the absence of another secretary or the Principal.
• Assumes nursing duties when the nurse is absent.
• Supervises office staff as assigned.
• Collects, properly distributes and records all auxiliary monies.
• Maintains inventory and orders office supplies, capital equipment, and textbooks with principal’s approval.
• Prepares schedules, letters, and necessary lists for parent/teacher conferences.
• Completes all other tasks as may be assigned by the Principal.