Sub Secretary

Position / Title: Substitute Secretary
Bargaining Unit: SUB: Department/Location: Elementary/Secondary Schools Instruction & Equity
Calendar Days: As Needed: Reports To: Building Administrator
JD Revision Date: 11/19/2025: Supervises: N/A

Function / Position Summary
Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school or department. Maintain confidentiality of student/staff information in the school/department and in the community.

Job Duties / Responsibilities

• Greet and assist visitors, students, and staff in a courteous and professional manner.
• Answer and route phone calls; take accurate messages as needed.
• Perform general clerical tasks such as data entry, filing, copying, scanning, and managing correspondence.
• Assist with student check-in/check-out procedures and maintain accurate attendance records when assigned.
• Support front desk operations, including visitor management and issuing badges.
• Maintain confidentiality of student and staff information in accordance with district policies.
• Provide support with scheduling, recordkeeping, and other administrative tasks as directed by campus administration.
• Follow established office procedures and respond to routine inquiries.
• Perform additional duties as assigned.

Education

• High School diploma or equivalent required.

Experience / Knowledge

• Previous secretarial experience in a school setting (preferred).
• Extensive knowledge of office equipment (fax, intercom, phone, and copier).
• Accurate typing/keyboarding skills.

Physical Demands

• Requires prolonged sitting or standing
• Ability to lift up to 30 lbs. with proper technique.
• Occasionally requires stooping, bending, and reaching.

Terms of Employment

• Employment is on a temporary / "as needed" basis.
• Salary and benefits as established by the Board of Education.

Additional Information:

• Hourly Rate: Sub Secretary- $19.00/ Sub Clerical $16.00
• Not eligible for benefits