Administrative Assistant

Major Responsibilities and Duties:

Records, Reports, and Correspondence

• Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
• Record minutes of executive staff and board meetings as required.
• Prepare all correspondence, memoranda, and reports for superintendent.
• Comply with policies established by federal and state laws and regulations, and local board policy

Reception and Phones

• Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
• Schedule appointments and maintain superintendent’s calendar.

Other

• Assign work to executive office clerical staff and oversee completion.
• Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress