Procurement Specialist

Date Revised - May 2026
Status - Non-Exempt
Salary Level - Classified Salary Schedule (I)
Work Year - 12 months

Qualifications Certificates/Licenses:
AA Degree in Business or related field preferred.
Knowledge of accounting and purchasing principles, theories, practices.
Knowledge of federal and state laws, regulations and guidelines, i.e. Uniform System of Financial Records (USFR).
Familiar with PC Computers and software applications, preferably Infinite Visions accounting software, Word, and Excel.
Skills in performing detailed and complex numerical computation and reports.
Adherence to policies and procedures.
Valid Arizona IVP Fingerprint Card
Other qualifications as the Governing Board may deem appropriate

Job Goal:
Ensure that all District purchasing activities are made in compliance to USFR and Arizona Revised Statues, and Administrative Code as it relates to purchasing. Assists in ensuring the District accounting and financial operations are in accordance with all applicable laws and regulations. Responsible for sourcing, negotiating, and purchasing goods and services for the District, ensuring cost efficiency, quality and timely delivery.

Essential Duties:
Lead acquisition planning meetings with Business Manage, school administrators and departments to determine the most effective procurement methods for goods and services.
Solicit, evaluate, negotiate, and award contracts using methods such as RFPs, IFBs, cooperative agreements, and task orders, ensuring compliance with applicable laws and codes.
Negotiate prices, terms, and conditions; manage contract amendments, extensions, and change orders; ensure compliance with grant requirements and contract terms
Analyze procurement activities to recommend improvements through procurement, quantity discounts, standardization, value analysis, and cooperative purchasing
Establishes or maintains a system to purchase all items required by the various departments to perform their duties.
Review purchase requisitions and determine applicable documents are in accord with USFR before encumbering and/or issuing a purchase order i.e. request for proposals, invitations for bids, oral and/or written quotes, etc.
Locates suitable and reputable sources for supplies and prepares and review bid specifications, and receives, accepts, and reviews submitted bids.
Reviews for incoming financial documents related to purchasing for property and compliance with USFR, ARS and other applicable regulations.
Develop and implement easy access to bids and vendor files such as internet website to assist with the operation of the business office.

Assists in the preparation and submittal of financial and statistical reports which are required by the Board and by law as directed.
Make procurement records, files, documents and accounts available for the District Auditor.
Performs other task and assumes responsibilities as assigned.

Physical Effort - Physically comfortable, normal office work
Working Environment - Normal office conditions
Supervision Given - None
Supervision Received - Business Manager