Field Placement Coordinator

Field Placement

• Assists with the selection and placement of interns in schools located in urban, suburban, rural, and international settings.
• Maintains the site database.
• Tracks placements.
• Coordinates outreach activities.
• Communicates the list of selected and approved sites to field supervisors.
• Places pre-clinical and clinical (student teacher) candidates in field sites with diverse populations and in diverse settings.

• Affiliate Agreements
• Tracks the status and renewals of Memorandums of Understanding (MOUs).
• Routes agreements for approval.
• Maintains records.

• Compliance and Onboarding
• Collects and verifies documents for cooperating teachers and field supervisors.
• Monitors the completion of field logs.
• Sends reminders to candidates, cooperating teachers, and field supervisors.
• Assists with the development and implementation of orientation activities for student teachers and campus- and field-based supervisors; coordinates campus supervisors’ activities and disseminates materials for required components of the Illinois State Board of Education field experience provisions.
• Assists with conducting orientation and training sessions for field- and campus-based student teacher supervisors, as needed.
• Ensures that all candidates comply with TB screening, background check, and other pre-clinical requirements.
• Assists with reviewing student teaching applications for compliance with University requirements.

• Data Systems
• Enters and updates data in data management systems (e.g., ELC/Lumivero).
• Assists the Director in running field activity reports.
• Collects and documents student-teacher performance through collaboration with campus and field-based supervisors.
• Collects and publishes pre-clinical and clinical placement data.
• Maintains a centralized, documented database of individual student pre-clinical and clinical (student teaching) field placement records.

• Communication Management
• Sends and manages program communications, including confirming receipt of forms/documents, requesting required materials, and supporting the coordination of program meetings (e.g., orientation meetings).
• Disseminates and executes contracts with schools and school districts for pre-clinical field and clinical (student teaching) experiences.
• Assists with the preparation, publication, and dissemination of the Student Teacher Handbook.

• Office Logistics
• Assists in hosting the annual student-teacher induction ceremony.
• Assists the Career Development Office in organizing, promoting, and executing the College of Education Career Fair each semester.
• Coordinates onboarding.
• Schedules onboarding and orientations.
• Manages documentation.

• Public Relations, Recruitment, and Fundraising
• Assists in maintaining an advisory committee regarding the development of field placement policies and procedures.
• Assists the Director in preparing the unit's annual recruitment plan.