Administrative Assistant #10591

Required Qualifications:

• Associate degree
• Two (2) years of related work experience or an equivalent combination of education and experience in accordance with Fla. Stat. 112.219(6).

Key Responsibilities:

• Provides administrative support to the department Chair, including coordination of varied office operations and assisting with budget preparation and monitoring. Provides supplemental support to students and faculty in the department.
• Keeps appointment calendars and schedules appointments; makes reservations and travel arrangements; receives and screens calls, providing advanced information, or referring callers to appropriate staff.
• Processes and distributes incoming departmental mail. Compiles information and data for periodic and special reports; performs research and retrieval of records; conducts statistical comparisons of information; sets up and maintains record system for area of responsibility.
• Creates and completes departmental and college forms, types correspondence, reports, memos, contracts, schedules, manuals, documents requisitions, and related paperwork. Completes and submits purchase requisitions for supplies and materials; assists with accountability of purchases. Gathers and submits as appropriate, information for payroll in a timely manner.
• Attend departmental, staff and other professional meetings, as requested, to exchange information or take minutes.
• Assist with the adjunct hiring process, and the completion of all required adjunct paperwork.
• Other duties and special projects as assigned and directed by the President or their designee.

Knowledge, Skills, & Abilities:

• Must have good computer skills and be proficient with Microsoft Office, computers, and peripherals.
• Must have good customer service skills.
• Must have the ability to perform clerical and technical tasks requiring a wide range of procedures.
• Must have strong organizational skills, as well as effective oral and written communication.
• Must be detail oriented, creative, flexible, and be able to multi-task.

Veteran's Preference Information:

This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214, please ensure the social security number and date of birth is redacted and/or removed.

This position may be subject to a criminal background screening as a condition of employment.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at 386-506-4505 or email HR@daytonastate.edu.

Daytona State College is an Equal Opportunity/Equal Access Employer. Click here to view the College’s statement of non-discrimination.