Staff Assistant - Child Care Training #10596

Key Responsibilities:

• Answers telephones and provides information; routes calls to appropriate personnel, or takes messages; retrieves messages from and responds to voice mail.
• Performs office tasks such as typing correspondence, schedules, documents, manuals, reports, setting up files, filing, preparing spreadsheets, faxing, e-mailing, telephoning, and photocopying.
• Assists department personnel with customer service, including providing information to visitors.
• Keeps appointment calendars, makes appointments, and arranges meetings for departmental personnel.
• Types and processes various departmental forms, including work orders and payroll information; runs time report and completes weekly payroll sheets.
• Accesses, inputs, and retrieves data from the computer to assist departmental and other campus personnel; retrieves data for reports.
• Maintains inventory of office supplies; orders new materials as required.
• Attends departmental, staff and other meetings to exchange information or take notes. Occasional reimbursed local travel may be required to proctor exams as needed.
• Assist/prepare exam materials set up for exam sessions.
• Other duties and special projects as assigned and directed by the President or their designee.

Knowledge, Skills, & Abilities:

• The successful candidate must have the ability to perform clerical and technical tasks requiring a wide range of procedures, summarize, tabulate, and format data and information and give information, guidance, or aid.
• The successful candidate must be able to give instructions or delegate assignments to assistants and have knowledge in the operation and use of office machines and equipment.
• The successful candidate must also have knowledge of computers, peripherals, and software programs such as word processing and spreadsheets and have strong organizational skills, as well as effective oral and written communication proficiencies.

Veteran's Preference Information:

This position is eligible for Veterans Preference pursuant to Chapter 295 of Florida Statutes. Preference will be given to eligible veterans and their spouses in accordance with the statute and requires the applicant to submit eligible documentation such as a DD-214 (or equivalent). If you are submitting a copy of a DD-214, please ensure the social security number and date of birth is redacted and/or removed.

This position may be subject to a criminal background screening as a condition of employment.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at 386-506-4505 or email HR@daytonastate.edu.

Daytona State College is an Equal Opportunity/Equal Access Employer. Click here to view the College’s statement of non-discrimination.