Accounting Clerk (Accounts Payable/Receptionist)

Millikin University is a private university that provides undergraduate and graduate education to a diverse student body of approximately 1,600 students on a 75-acre residential campus in Decatur, Ill. Millikin’s unique approach to education, known as Performance Learning, allows students to perform the work of their future careers through hands-on, real-world experiences starting on day one. Through these experiences, students gain access to a professional network they will carry throughout their careers. This commitment to innovation and excellence propels students to career success. Millikin offers over 50 academic programs in its College of Fine Arts, College of Arts & Sciences, College of Professional Studies and Tabor School of Business.

Applications are only accepted for open positions. A supplemental resume/CV may be attached in lieu of completing the Education and Employment sections only. All other sections must be completed.

Description

The Accounting Clerk performs a variety of duties in accordance with standard accounting procedures, under moderate supervision and guidance. The Accounting Clerk checks and verifies data for completeness and accuracy and is responsible for entering accounts payable and payroll data. Work is subject to audit and verification.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the

following:

• Serves as receptionist to the Business Office. Receives customers at the door, answers the phones, and sorts the mail.
• Prepares payment of vendor invoices, group insurance premiums, employee travel and meal reimbursement, and any other required payments.
• Organizes and processes recurring payments for vendors.
• Prepares accounts payable checks and ACH file; updates cash spreadsheet.
• Reviews accuracy of vendor invoices submitted for payment.
• Follows procedures to ensure all invoices are properly authorized and approved.
• Works with departments and vendors regarding issues pertaining to invoice preparation and payment.
• Follows procedures to ensure no duplicate payments are made for services or merchandise.
• Maintains accounts payable filing systems.
• Enters funds transfers and journal entries.
• Prepares invoices for fraternities, sororities, and other third-parties affiliated with the campus.
• Assists Payroll Specialist in administering the University’s credit card program, including issuance and maintenance of cards, review of credit card statements for accuracy and approval, and processing of credit card statements for payment.

SUPERVISORY RESPONSIBILITIES: This position does not have supervisory responsibilities in accordance with the organization’s policies and applicable laws.

Typical Qualifications

QUALIFICATIONS: To perform this job successfully, an individual must be able to succeed in a result-driven professional organization. Maintaining professional performance, demeanor, team-approach and focus on results while working under pressure in a dynamic environment. Customer, budget, quality, and delivery conscious mindset. Ability to establish priorities, work independently with minimal supervision and facilitate teamwork. Highly organized, with the ability to plan, execute and multitask to meet deadlines with accuracy and attention to detail.

Minimum Education and/or Experience:

• High school diploma required.
• Three to five years’ experience in financial operations.
• College-level courses in basic accounting, payroll or business administration are preferred.
• Self-motivated and highly organized
• Excellent communications skills, both verbal and written
• Proficiency in Microsoft Word and Excel
• Proficiency with typing and data entry.

Supplemental Information

WORK ENVIRONMENT: All staff are responsible for creating a safe, welcoming, diverse, inclusive, respectful, and caring environment for students, colleagues, and visitors.

We seek skilled and diverse colleagues who are flexible, self-motivated and will embrace and respect who we are and what we do. We also seek colleagues committed to moving the Millikin brand forward. At the employee’s request and in consultation with Human Resources/ (ADA office), employees receive reasonable accommodations to perform the essential duties associated with the position.

WORKING CONDITIONS: Typical working conditions found in most administrative work settings. Occasionally sitting at a desk or table. Typically sitting, bending, standing, and walking. Hearing and visual acuity within normal range; ability to stoop, kneel, and crouch occasionally; high degree of mobility required. Dexterity to operate a keyboard.

INTERPERSONAL SKILLS: Communicates effectively and appropriately. Gets along and cooperates with co-workers and appropriately interacts with others. Participates and functions as an effective member of the team.

CONFIDENTIALITY: Exchanges University information with others only on a "need to know" basis.

ATTENDANCE: Promptly arrives for the designated shift. Follows all applicable policies regarding schedules, attendance, and organizational requirements. Typically considered an exempt/salaried position, so may involve longer days, weekends, and off shifts as required to successfully perform job duties. Excessive absenteeism will hinder successful job performance.

UNIVERSAL ACCOUNTABILITY: Provides excellent service to all customers striving to exceed their expectations. Demonstrates courtesy, compassion, and respect. Is thoroughly committed to the mission and vision of Millikin University.

HAZARDS: Working at a university involves a wide variety of potential job hazards, which generally fall into the areas of physical safety, ergonomic, and social/psychological. The specific risks of each are highly dependent on the role.

Review of applications will begin immediatley and will continue until the position is filled. Employment and first day of work is contingent upon successful completion of a background check.

Millikin University provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type on the basis of actual or perceived race, color, religion, sex (including gender identity or expression, sexual orientation, and pregnancy), national origin, age, disability status, genetics, protected veteran status or any other characteristic prohibited by federal, state or local laws. Beyong meeting fully its legal obligations for non-discrimination, Millikin University is committed to increasing its employee diversity and will consider qualified applicants with experiene in diverse settings, who have a record of research that supports/benefits diverse communities or a record of teaching a diverse studnet population.