P/T Counseling Grant Project Coordinator 29 hrs/wk (GLS Grant- Suicide Prevention)

The Position

The P/T Counseling Project Coordinator will oversee the daily administrative operations, implementation logistics, and execution of the OCC WAVES II Institutionalization Project, which is supported by the Garrett Lee Smith Campus Suicide Prevention grant. The Counseling Project Coordinator is responsible for planning, scheduling, and executing campus-wide mental health promotions, suicide prevention workshops, and student wellness events, under the general supervision of the Project Administrator. The Project Coordinator will take operational charge of the integrated crisis and referral network, acting as the primary working liaison to institutional and community partners to maintain NABITA-aligned communication workflows and ensure the network's referral pathways function seamlessly. The Project Coordinator will manage the execution of all mandatory quarterly data uploads into SAMHSA’s Performance Accountability and Reporting System (SPARS) to satisfy federal infrastructure and prevention indicators. Additionally, this individual will serve as the primary logistical liaison to the college’s Institutional Research team to coordinate the scheduling and distribution of the campus-wide student needs assessment, working closely alongside the Operations Technician.

The P/T Counseling Operations Technician will work 29 hours a week with 100% of their time committed to the OCC WAVES II project.

Classification: Non-Affiliated Administrator
Duration: 12 months/yr.

Continued employment is contingent upon receiving grant funding; Grant recertification occurs in September 2027. This position is 100% funded by the GLS grant.

What You Will Do

• Oversee day-to-day administrative operations, project timelines, and implementation logistics for all OCC WAVES II grant activities to ensure compliance with funder guidelines and program goals.

• Plan, schedule, promote, and execute campus-wide mental health promotion initiatives, suicide prevention workshops (e.g., QPR, Mental Health First Aid), annual seminars, and student wellness events.

• Take operational charge of the integrated crisis and referral network; serve as primary liaison to campus departments and community partners to maintain communication workflows and seamless referral pathways.
• Manage and facilitate the grant’s Advisory Coalition, consisting of internal campus partners and external community/government agencies, to build sustainable infrastructure and achieve project goals.

• Collaborate with College Relations and campus partners to implement marketing campaigns and oversee the development and distribution of promotional materials, flyers, and digital content.

• Serve as the central hub for grant data tracking; gather, clean, and log daily operational metrics (attendance logs, referral counts, workshop participation rates) and execute mandatory quarterly data uploads into SAMHSA’s Performance Accountability and Reporting System (SPARS).

• Act as the primary logistical liaison to the Institutional Research team to coordinate the scheduling, distribution, and collection of the campus-wide student needs assessment.

• Assist project leadership in monitoring grant expenditures, organizing procurement documentation, and maintaining financial records in alignment with OCC policies, Accounting, and the Grants Office.

• Provide daily operational guidance, workflow management, and task direction to the P/T Counseling Operations Technician to ensure front-end administrative and tracking workflows run efficiently.

• Serve as the project representative at internal and external events, and perform related projects and duties as assigned.

The Successful Candidate Must Have

• Bachelor’s Degree in psychology, social work, or a closely related discipline from an accredited institution.
• At least three (3) years of relevant administrative, higher education, or health/human services experience.
• At least one (1) year of demonstrated supervisory, team, or project leadership experience managing deliverables, schedules, or personnel.
• Proven experience preparing and delivering written and verbal communications, including developing and delivering presentations and educational materials.
• Demonstrated proficiency with Microsoft Office Suite and database/spreadsheet platforms, with the ability to build standard and custom reports, correspondences, and tracking logs.
• Demonstrated cultural competence and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

Even Better If You Have

• Master’s Degree in Counseling, Social Work, Education, Psychology, Human Services
• Prior experience working on federal/state grant projects (specifically SAMHSA or GLS), managing program benchmarks, and tracking grant budgets/expenses.
• Direct background in suicide prevention outreach, campus mental health initiatives, or working within crisis referral frameworks.
• Bilingual (English and Spanish)