School Secretary - Copper Trails 26/27 SY

School Secretary

I. General Description:

This position ensures the efficient operation of the school office in order to maximize the office's positive impact on the education of the students.

II. Qualifications:

• Must possess high school diploma or equivalent.
• Must possess a minimum of two years experience as a secretary, office manager, or other similar position.
• Must have knowledge of basic office procedures and common office equipment and computers.
• Must possess proficient typing and phone skills and knowledge of word processing, database, and spreadsheet programs.
• Bilingual/biliterate in Spanish and English preferred.

III. Duties and Responsibilities:

• Assists Principal with planning and organizing the school office.
• Provides positive and quality customer service for all.
• Assists teachers in processing their instructional materials as requested.
• Orders office supplies in a timely fashion and maintains accurate inventory records, as needed.
• Maintains a daily staff attendance log, prepare weekly classified and certified spreadsheet for submission to payroll department and insure that all attendance absence forms are submitted.
• Processes all changes and adjustments in student schedules.
• Maintains a log of visitors to the school and monitors visitors' badges as appropriate.
• Processes requisitions and maintains appropriate budget records.
• Maintains student attendance records and parent contact for absences.
• Maintains student permanent records and processes all requests for records.
• Processes and informs appropriate program offices/programs regarding changes in student status.
• Takes responsibility in the care of school and minor repair of photocopier, fax machine and other office equipment and materials. Calls service technicians, as needed.
• Keeps daily student sign out/in log.
• Answers phone and relays messages to principals, teachers, and students.
• Maintains student information in Synergy System and submits student attendance data for ADM reporting.
• Assists Student Council sponsor with fundraising activities and counts and processes student funds.
• Supervises students sent to office for discipline.
• Assists and comforts students in nurse's absence.
• Performs other related duties as assigned.

Report To: Principal

Calendar:10 Months; 40hrs/week

Classified Hourly Salary Schedule