Clerical Substitute for the 2026-2027 School Year

Clerical Substitute

POSITION PURPOSE:

Performs a wide range of administrative and clerical tasks to ensure the efficient operation of the school office on an as-needed basis. This position supports the principal, staff, students, and families, and serves as the initial point of contact for the school building.

ESSENTIAL JOB FUNCTIONS:

• Serves as the first point of contact in the front office; greets visitors and answers telephones in a professional and welcoming manner.
• Manages student attendance records, daily absences, tardiness, and report generation.
• Prepares correspondence, memos, bulletins, and other documents as requested.
• Maintains and organizes student records, including enrollments, withdrawals, and cumulative files.
• Supports principal and staff with scheduling, recordkeeping, and filing.
• Maintains staff attendance records.
• Processes purchase orders, maintains supply inventories, and coordinates deliveries.
• Assists with preparation of school events, communications, meetings, and newsletters.
• Administers basic first aid.
• Ensures confidentiality of student and staff information per FERPA and district policy.
• Performs other duties in a professional manner as assigned by the building administrator.
• Ability to prioritize tasks.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

QUALIFICATIONS:

• High School diploma or equivalent.
• Prior clerical, administrative, or school office experience is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and district student information systems (Progress Book, Final Forms) is preferred.
• Strong organizational, interpersonal, and communication skills.
• Ability to multi-task and manage interruptions in a fast-paced environment.
• Familiarity with office equipment such as copiers, fax machines, and intercom systems.
• Knowledge of school policies and procedures.

WORKING CONDITIONS:

• Majority of work is performed in a school office environment.
• Frequent interactions with students, staff, parents, and community members.
• Must have the ability to adapt to changing priorities and demands.
• May require sitting or standing for extended periods and occasional lifting of up to 25 pounds.

FLSA STATUS: Non-exempt

APPLICATION PROCEDURE:

Apply online