Part Time Secretary

Administrator: Sarah Zack
Assistant Principal at Riverside Intermediate School

JOB DESCRIPTION

PART-TIME SECRETARY

QUALIFICATIONS:

• Excellent communication skills
• Excellent computer and data entry skills
• Experience working with the public
• High school diploma (college work in a related field, a plus)

JOB GOAL: To assure smooth and efficient operation of the school office
Reports to: Principal

PERFORMANCE RESPONSIBILITIES:

• Data input and maintain records in Skyward.
• Fill homework requests.
• Distribute and monitor completion of Prearranged Absence Forms.
• Answer telephone, take messages and direct calls as needed.
• Greet parents and other guests in a friendly manner.
• Monitor building visitors, sign-in sheets and distribution of name tags.
• Assist faculty.
• Fill in for nurse as needed.
• Sign and document bus notes.
• Watch unruly children in the office or detention room until teacher or administrator is available.
• Dismiss students leaving early from school.
• Monitor bus radio and weather radio.
• Attend Kindergarten Roundup.
• Attend Meet the Teacher Night.
• Take daily attendance and keep attendance records.
• Make phone calls on student absences that were not called in.
• Enroll new students, obtain pertinent paperwork (birth certificate, immunizations, special concerns, etc.) and make up new student folders.
• Receive and send new student information to teachers and Director of Transportation.
• Maintain and route student permanent records.
• Complete required attendance reports: ADA, ADM, Prime Time, Racial/Ethnic and Language/Minority.
• Schedule students, update and maintain class lists.
• Prepare and print scan sheets and report cards.
• Print and monitor return of Student Profile sheets.
• Compile honor roll lists and send to local newspaper.
• Sort and distribute inter-school mail in a timely fashion.
• Sort and distribute mail from post office in a timely fashion.
• Schedule substitutes for pre-arranged absences and enter on substitute calendar.
• Complete and file required paperwork for substitute teachers and teacher absences.
• Prepare weekly newsletter.
• Maintain School Activity and Corporation calendars.
• Coordinate telephone maintenance and repair and voicemail setup.
• Distribute information that needs to go to the classrooms.
• Collect and record field trip payments and receipt of related permission slips.
• Distribute club information, make club assignments and compile club lists.
• Maintain Suggestion Box on a weekly basis.
• Monitor and route volunteer background check applications.
• Perform various tasks as requested by the principal.

PERSONAL AND PROFESSIONAL RESPONSIBILITIES:

• Nurture a positive relationship with super-ordinates, subordinates and peers.
• Demonstrate respect for super-ordinates, subordinates and peers.
• Support corporation decisions and direction relative to matters of policy and administrative directives. Work as a team player.
• Demonstrate ability to deal with sensitive issues in a tactful and professional manner.
• Address concerns and offer suggestions in an appropriate and confidential manner.