P/T Counseling Operations Technician 20 hrs/wk (GLS Grant- Suicide Prevention)

The Position

The P/T Counseling Operations Technician will work to support the OCC WAVES II Institutionalization Project, which is supported by the Garrett Lee Smith Campus Suicide Prevention grant. Under the overall administrative supervision of the Project Administrator and working closely under the daily operational direction of the Counseling Project Coordinator, the Counseling Operations Technician will serve as the structural and administrative support hub for the grant’s front-end operations. The Counseling Operations Technician will work in alignment with the Counseling Project Coordinator to coordinate scheduling for campus-wide trainings, partner meetings, and manage the physical and digital tracking of grant-funded educational materials, and organize documentation for procurement requests and fiscal tracking.

The P/T Counseling Operations Technician will work 20 hours a week with 100% of their time committed to the OCC WAVES II project.

Classification: Non-Affiliated Hourly
Duration: 12 months/yr
Continued employment is contingent upon receiving grant funding; Grant recertification occurs in September 2027. This position is 100% funded by the GLS grant.

What You Will Do

• Coordinate calendar scheduling, room reservations, AV/technology requests, speaker logistics, and participant registration lists for campus-wide suicide prevention trainings, workshops, and regional conferences.
• Organize meeting logistics, compile meeting packets, record minutes, and track attendance for the grant’s Advisory Coalition and campus/community partner meetings.
• Maintain physical and digital tracking logs for all grant-funded materials; submit promotional literature requests to College Relations and coordinate campus distribution.
• Collect, audit, and clean day-to-day operational metrics, including training attendance rosters, workshop feedback, and survey response counts; into standardized formats ready for quarterly SPARS reporting.
• Assist with the administrative rollout of the campus-wide student needs assessment alongside Institutional Research initiatives.
• Compile, organize, and submit required administrative documentation for grant-related procurement requests, purchase orders, invoices, and expense tracking to ensure fiscal compliance.
• Maintain organized digital document repositories for grant resources, partner meeting minutes, committee communications, and promotional assets.
• Perform related administrative and operational duties as assigned to support the goals of the OCC WAVES II project.

The Successful Candidate Must Have

• Associate's Degree. A high school diploma or GED and one year of additional experience (total of two years relevant experience) may be substituted for the degree requirement.
• At least one year of experience in a customer-facing role that involved schedule coordination or event planning, logging or documenting data within a spreadsheet, and managing digital files and creating reports.

Even Better If You Have

• Previous experience working in a college/university setting, community mental health agency, counseling center, or student services environment.
• Written and verbal proficiency in Spanish to assist in campus outreach and communications.